Senior Project Manager (Events)
Senior Project Manager (Events)
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USD 115000 - 150000
1 Vacancy
Job Description
About Us
Since our founding in July 2022 weve grown quickly to 20 staff producing 30 influential academic papers and established the leading AI Safety events for research and international cooperation. Our work is recognized globally with publications at premier venues such as NeurIPS ICML and ICLR and features in the Financial Times Nature News and MIT Technology Review.
We drive practical change through red-teaming with frontier model developers and government institutes. Additionally we help steer and grow the AI safety field through developing research roadmaps with renowned researchers such as Yoshua Bengio running an AI safety-focused co-working space in Berkeley housing 40 members and supporting the community through targeted grants to technical researchers.
About the team and the role
Were looking for a Senior Event Project Manager to lead some of the most important events in the AI safety and security field. Youll be responsible for making sure our events - ranging from international conferences to intimate research workshops - run smoothly from start to finish. That includes owning logistics timelines working across teams and making sure every detail is covered. Youll be joining a team that cares deeply about doing work that matters and your efforts will help bring together the people and ideas shaping the future of AI.
This is a senior role for someone who can think strategically handle complex projects and drive things forward with minimal oversight. If youre organized thoughtful and take pride in running excellent events wed love to have you on the team.
Key Responsibilities
Event Strategy & Project Ownership
Lead planning and execution of flagship events including multi-day international gatherings and technical workshops.
Translate strategic goals into detailed project plans with clear deliverables timelines and success metrics.
Develop and own runsheets playbooks systems and protocols that support repeatable excellence.
Occasional weekend events/evening support as well as regular travel (one trip a month fully covered by ).
Cross-Functional Leadership & Stakeholder Management
Serve as the central point of contact across internal teams (comms research ops etc.) and external stakeholders (speakers sponsors venues).
Coordinate project inputs across functions and ensure timely decision-making and alignment.
Prepare and lead internal stakeholder briefings pre-mortems and post-mortems.
Operational Excellence & On-Site Execution
Manage event logistics end-to-end: venue selection vendor negotiation travel and accommodations registration safety protocols signage supplies and A/V.
Lead on-site event operations coordinating event staff managing real-time issues and ensuring a world-class attendee experience.
Maintain operational budgets timelines and documentation with precision.
Process Improvement & Mentorship
Identify inefficiencies and contribute to building scalable systems (e.g. CRM attendee management workflows communications templates).
Share learnings implement best practices and mentor team members.
Required Experience & Skills
Event Project Leadership: 5 years experience managing large-scale or high-complexity events or equivalent cross-functional projects from start to finish.
Cross-Team Coordination: Demonstrated ability to manage multiple stakeholders competing timelines and overlapping priorities with confidence.
Operational Mastery: Strong experience in logistics vendor and venue management and on-site operations.
Project Management: Proficiency in project management tools and systems (e.g. Asana Coda Airtable Gantt charts).
Written & Verbal Communication: Clear structured and proactive communicator comfortable writing external emails internal briefings and playbooks.
Autonomy: Proven ability to operate independently manage ambiguity and make sound judgment calls under pressure.
Global Mindset: Experience coordinating remote individuals teams speakers and vendors across time zones and cultures.
Nice-to-Have Experience
Familiarity with CRM systems attendee analytics and communications workflows (e.g. Airtable Zapier Mailchimp).
Background working in mission-driven organizations (nonprofit research policy or advocacy).
Prior involvement in technical academic or policy-focused events.
Technical AI Safety knowledge.
Logistics
You will be a full-time employee of a 501(c)(3) research non-profit.
Location: Both remote (US) and in-person (Berkeley CA) are possible.
Hours: Full-time (40 hours/week).
Compensation: $115000-$150000/year depending on experience and location. We will also pay for work-related travel and equipment expenses. We offer catered lunch and dinner at our offices in Berkeley.
Hiring process: A paid task test short call with hiring manager in-depth interviews with the team and a full-day work trial followed by reference checks.
If you have any questions about the role please do get in touch at .
Required Experience:
Senior IC
Employment Type
Full-Time
