Senior Administrative Specialist ()
Senior Administrative Specialist ()
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$ 39671 - 69426
1 Vacancy
Job Description
Description of Work
THIS IS A REPOST. PREVIOUS CANDIDATES ARE STILL BEING CONSIDERED AND DO NOT NEED TO REAPPLY.
Not sure you meet all listed requirements Let our team take a look. Research shows that women and members of other under-represented groups tend to not apply to jobs when they think they may not meet every qualification. We are committed to creating a diverse and inclusive environment and strongly encourage you to apply.
THE STARTING SALARY FOR THIS POSITION IS LIMITED TO $39671 - $48000.Salary offers for the selected candidate are based on the candidates education and experience related to the position as well as our agency budget and equity.
The primary purpose of this position is to provide litigation and pre-litigation support to the Labor Section Head and attorneys in the Section. Work includes generating tables of authorities formatting briefs compiling trial notebooks and other litigation and pre-litigation support.
Litigation Pre-Litigation and Secretarial Support to Section Head and other Attorneys- This position will provide secretarial support to the Section Head and multiple attorneys in the Section. This person will type letters memos envelopes briefs motions orders petitions answers and a variety of other legal documents. The person in this position will prepare exhibits for cases or filings; set up and manage files (including the use of Legal Case Tracker or any similar program) during the course of a case; and maintain files in an orderly fashion.
- This position will assist in case preparation by photocopying cases and statutes scanning documents and pleadings to PDF format for storage in the appropriate electronic case folder for each attorney uploading to Legal Case Tracker or any similar program and for court or administrative tribunal electronic filing purposes. This position will assemble exhibit notebooks for cases with indexes and tabs for photocopies of the separate exhibits the attorney plans to introduce into evidence.
- Criminal briefs are received stamped logged distributed and set up in a file by the person in this position. This person obtains the trial transcript and is responsible for inputting the due dates on the office calendars. The person will format briefs and generate Tables of Authorities.
- Photocopying and scanning of documents is work that can be high in volume.
General Office Duties
- This position will fill out all forms necessary for advance travel approval and for post travel reimbursement.
- The filing needs of this office vary according to case load. All files must be maintained in an organized manner whether they are paper files or electronic files so that they may be retrieved on short notice during the course of a case.
- This position will handle incoming and outgoing mail.
- This position will process files for archives in accordance with the archive schedule when the files are no longer current.
- This position keeps track of supplies on hand such as printer paper toner legal pads pens exhibit stickers. This position stores the supplies so they may be readily located by Section members.
Handling Calls Office Visits and Consumer Letters from Third Parties
- The person in this position will answer the telephone and direct consumer calls and public inquiries to the appropriate agency or attorney. The person in this position must have knowledge of the general jurisdictional responsibilities of the client agencies of the Section.
- The person in this position will greet visitors to our office. The person in this position determines the visitors needs and directs the visitor to the proper waiting area and sets up the meeting.
- This position will have telephone contact with other employees from the North Carolina Department of Justice (DOJ) and client agencies the general public the private bar and from corporate counsel businesspeople and other state and local government employees.
Performs Special Project Assignments and Other Administrative Duties
- This position handles any special projects which might arise to meet the needs of the DOJ. The position will also perform any special projects or additional duties assigned by the Labor Section Head or the Civil Division Head.
Note to Current State Employees:
The salary grade for this position is NC09. State employees are encouraged to apply for positions of interest even if the salary grade is the same as or lower than their current position. Please detail ALL work history including non-state service experience. If selected for this position a new salary will be recalculated taking into consideration the quantity of relevant education and experience funding availability and internal equity. Based upon these factors a pay increase MAY or MAY NOT result.
The State of North Carolina offers employer paid health insurance plus twelve paid holidays generous vacation and sick leave accrual dental vision and other insurance options and retirement benefits. You can view our benefits information at Employee Benefits.Division Information:
The primary responsibility of the Civil Division is to provide comprehensive legal assistance to the Department of Administration the Department of Insurance the Department of Labor the Department of Revenue the Department of Transportation the Office of the Secretary of State the Office of the State Auditor the Department of the State Treasurer the Department of Agriculture the Department of Cultural Resources the Administrative Office of the Courts the Department of Information Technology and various boards and commissions.
The Labor Section acts as advisor and legal representative to the North Carolina Department of Labor including all of its divisions and bureaus.Department Information:
TheNorth Carolina Department of Justice led by the Attorney General of North Carolina represents the state state agencies and elected officials and defends the rights of the people of North Carolina. The Department handles all state criminal appeals cases and assists district attorneys with complex criminal cases at their request. Additionally the Department of Justice includes theNorth Carolina State Crime Lab theNorth Carolina Justice Academy and theSheriffsandCriminal Justice Education and Training Standards Divisions.Knowledge Skills and Abilities / Competencies
Documented experience creating documents.
Documented experience filing documents.
Documented experience organizing files.
Ability to refer to and abide by statutory provisions and court rules.
Ability to organize and prioritize work.
- Ability to maintain the confidentiality of legal work done by attorneys and staff.
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See for details.
High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.Supplemental and Contact Information
Note the following:If multiple applications are submitted to an individual posting only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date.
Resumes and cover letters:To receive credit for your work history and credentials you must list the information on the online application form. This information is used to determine if you meet the requirements of the position and if you are selected it is used to determine a salary offer.
Using the terms See Resume or See Attachment will not be accepted and your application will be rejected as incomplete. Cover letters are highly encouraged but not required.
Transcripts:Degrees must be received from appropriately accredited institutions. A copy of your transcripts indicating the degree received can be uploaded with your application. If a transcript has been requested your application will be considered incomplete if you do not provide one. Using a photograph of your diploma is not acceptable.
Credit for foreign degrees will only be given if verification of degree certification is attached to your application. Transcripts for foreign degrees have to be evaluated by an organization like World Education Services to determine US equivalency.
Any licenses or certificates must be included in the appropriate section of the application form.
Applicants seeking Veterans Preference must attach a copy of their DD-214 or discharge orders.
Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if you are a current member of the NC National Guard in good standing. If you are a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions you must attach either a DD256 or NGB 22.
Application status:To check the status of your application please log in to your account. Upon the closing date applications are Under Review and will be screened by Human Resources for the qualified applicants. The hiring process may take an average of 6 8 weeks. All applicants will be notified by email once a position is filled.
If you are having technical issues submitting your application please call the NeoGov Help Line at . If there are any questions about this posting other than your application status please contact the NC DOJ Human Resources office.
The NC Department of Justice is an Equal Opportunity Employer. The NC Department of Justice uses Merit-Based Recruitment to select from among the most qualified applicants to fill positions subject to the State Human Resources Act.
CONTACT INFORMATION:
NC Department of Justice
Human Resources
Required Experience:
Senior IC
Employment Type
Full-Time
