Assistant Director, Sport Clubs and Camp

The University of Dayton Campus Recreation Department seeks a self-motivated enthusiastic and proactive professional who is responsible for the overall supervision and guidance of a comprehensive and diverse Sport Clubs program consisting of 30 recreational instructional and competitive sport tandem with the Assistant Director Intramural Sports and Camp this professional will lead and supervise a nine-week youth recreation summer camp program designed to inspire campers to discover their best selves through playful inquiry cooperative learning and positive group culture. This individual has responsibilities that encompass a wide variety of administrative supervisory programming planning developing coordinating assessment and oversight of all aspects of the sport club and camp programs.

With an emphasis on education and leadership development the individual is responsible for day-to-day operations and long-term objectives. The duties include but are not limited to advising student organizations programming and calendar development administration of contests and game management creation of developmentally appropriate curriculum parent/guardian engagement implementation of policies and procedures including fiscal management and risk mitigation and promotion of programs. Vital to both the sport club and camp programs will be developing high-impact experiential learning opportunities for students as part of a transformational UD education. Further the Assistant Director of Sport Clubs and Camps is expected to display a commitment to understand and support the University of Daytons distinctive Marianist tradition and educational vision as well as a willingness to model institutional values of service to others community and diversity.

% DUTIES AND RESPONSIBILITIES

Sport Club Program Development and Management 40%
Coordinate the overall operation of the sport club program in cooperation with Student Life to include development and maintenance of accurate contact records supervision of club presidents knowledge of governing bodies development of manuals and conduct waivers and monthly and annual reporting. Advise club officers regarding budgeting scheduling compliance participant eligibility fundraising community service and event planning/management. Act as a liaison between the sport clubs and various University units; including the use of CampusGroups (club management system). Develop educational materials and implement leadership trainings and meetings for officers participants and volunteer coaches/instructors including: fall officer training monthly club officer meetings coach/instructor orientations spring officer transition trainings and additional trainings as necessary. Establish a presence through regular visitations to practices and competitions. Develop learning outcomes for all programs and conduct assessments to measure learning towards those goals.

Youth Camp Program Development and Management 20%
In tandem with the Assistant Director Intramural Sports and Camp coordinate and oversee the planning supervision and administration of the multifaceted recreation-based summer camp for children age 6-12 incorporating sports activities games arts and crafts and session-specific learning outcomes based on industry standards with programmatic involvement from Campus Recreation professional staff. Develop and implement accurate written records (parent/guardian handbooks employee manuals enrollment tracking etc.) that guide program operations and support compliance with program departmental university and national guidelines. Create developmentally appropriate curriculum surrounding specified camp session themes. Schedule summer camp program activities special events and field trips.

Personnel 15%
Provide dynamic hands-on leadership and mentoring. Recruit hire train supervise develop and evaluate a student staff including sport club assistants camp supervisors and camp counselors. Develop job responsibilities and expectations for each employee and provide the supervision to ensure employees are knowledgeable about equipment use policies and procedures risk mitigation and safety requirements. Monitor and submit payroll reports for employees. Develop and implement monthly in-service trainings and maintain employee manuals. Supervise and advise sport club officers members and coaches on risk mitigation and compliance with program departmental University and industry guidelines.

Scheduling 10%
Ensure scheduling of adequate safety game management and supervisory personnel for sport club activities. Work collaboratively with colleagues to coordinate schedules of all venues to accommodate space usage for sports clubs intramural sports and informal recreation usage. Share responsibility for the monitoring of the 5.6 acre outdoor turf field to include field lining maintenance needs quality control and golf cart utilization; communicating essentials accordingly with the Associate Director.

Fiscal Operations 5%
Develop oversee and administer budgets for the sport club program. Along with the Assistant Director Intramural Sports and Camp develop oversee and administer the budget for the camp program. Assist club officers in developing budgets funding requests and presentations for individual club operations. Maintain financial records of program revenues and expenses ensuring budgetary control and proposing program participation rates. Determine and recommend for purchase equipment supplies materials uniforms etc. needed for the operation of the programs. Coordinate equipment purchases maintenance and inventory.

Risk Mitigation 5%
Contribute to the ongoing development and facilitation of the departments comprehensive risk management plan. Maintain a full knowledge of current risk mitigation standards and practices in sport clubs to include travel hazing concussions liability and insurance; implementing policy to minimize risk exposure. Further ensure that all risk mitigation and liability expectations are being met with specific regard to minors. Assist in monitoring policies and procedures to provide for safe operation of facilities and programs. Plan and conduct safety training for employees to include weather conditions and evaluation of the playability of outdoor facilities. Maintain a historical database and records per established guidelines.

Related Duties 5%
Be involved with and make meaningful contributions to departmental divisional and institutional initiatives as well as within professional organizations.
Actively participate in student development activities on campus by serving as a volunteer mentor committee member and/or participant.
Actively work with other campus departments in student persistence and retention efforts.
Perform other duties as assigned.

Candidate must currently have a bachelors degree;
2 years of progressive responsibility in a sport club environment with specific knowledge of eligibility requirements administration of contests risk mitigation and game management;
Previous experience working with school-aged children
Working knowledge of current risk mitigation standards and practices in sport club and camp programming;
Articulated passion for promoting holistic wellbeing and enhancing student learning;
Success working collaboratively with various constituents;
Excellent written communication skills;
Attention to detail; and
Ability to work on a flexible basis including evenings weekends occasional holidays and provide service in an on-call basis.

While not everyone may possess all of the preferred qualifications the ideal candidate will bring many of the following:

Masters degree in Recreation Administration Sports Management Business Administration Student Development Higher Education or related field;
Direct successful experience in a collegiate sport club ideally in an officer position;
Experience in the administration of a sport club program in a collegiate recreation setting including creative problem solving critical thinking skills and commitment to a developmental philosophy for participants and officers;
Experience in the administration of a youth camp program in a collegiate recreation setting including the creation development and analysis of camp policies and procedures;
Experience with supervising student staff including recruitment hiring training scheduling and evaluations;
Proven success working with a range of culturally and ethnically diverse populations and evidence of commitment to fostering a collaborative multicultural environment;
Direct experience administering a budget;
Demonstrated analytical skills to identify problems assess alternatives and render consistent logical decisions;
Capacity to independently manage a variety of tasks with frequent interruptions and shifting priorities;
Ability to thrive in a student service environment that values high expectations accountability leadership through service and balanced lifestyles while possessing exceptional verbal communication skills enthusiasm positive attitude and be a self-starter with the ability to instill the same in others;
Current certification in Red Cross First Aid CPro and AED or obtained within 4 months of hire; and
Demonstrated integrity dependability sound judgment teambuilding and resourcefulness to establish and maintain collaborative positive and effective working relationships with multiple constituency groups.

To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

Applicants must be currently authorized to work in the United States on a full-time basis. The University does not provide work visa sponsorship for this position.

Informed by its Catholic and Marianist mission the University is committed to the principles of diversity equity and inclusion. Informed by this commitment we seek to increase diversity achieve equitable outcomes and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer we will not discriminate against minorities women protected veterans individuals with disabilities or on the basis of age race color national origin religion sex sexual orientation or gender identity.