Administrative Coordinator
Administrative Coordinator
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Job Description
Job Title
Administrative CoordinatorJob Description Summary
The Administrative Coordinator plays a key role in supporting the Workplace Experience Team by ensuring smooth daily operations and an exceptional experience for building occupants. This role requires strong customer service skills organizational ability and the capacity to support facilities and office operations in a dynamic work environment.The position focuses on maintaining a well-managed well-maintained facility by coordinating daily activities managing vendor services and supporting occupant needs.
Job Description
Key Responsibilities
- Pay: $23hr-$27hr.
- Schedule: Monday-Friday (7:30am-4:30pm).
- Manage room scheduling for multiple buildings providing real-time support and ensuring all meeting requirements are met.
- Serve as the first point of contact for service requests and direct them to appropriate personnel or vendors (e.g. maintenance events cleaning).
- Build and maintain positive relationships with clients visitors staff and vendors.
- Support clients with workplace transitions & protocols.
- Recommend and implement improvements to enhance the employee experience.
- Identify and report facility issues such as maintenance or repairs.
- Communicate relevant updates to staff management and account teams.
- Monitor workspace and meeting room readiness.
- Assist with addressing employee feedback and resolving issues.
- Support data collection efforts including gathering feedback from occupants.
- Perform administrative duties such as filing supply ordering data entry and report preparation.
- Support safety meetings and maintain emergency manuals training records and related documentation.
- Provide backup support to other team members as needed.
Key Competencies
- Strong problem-solving and conflict resolution skills.
- Excellent verbal and written communication.
- Highly organized detail-oriented and self-motivated.
- Ability to prioritize tasks in a dynamic environment.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Professionalism reliability and strong interpersonal skills.
Experience Requirements
- Preferably 23 years in customer service hospitality conference services or facilities management environment.
Other Duties
- This job description outlines key responsibilities and may evolve based on business needs. Additional duties may be assigned as necessary.
Work Environment
- This role is based in a professional office setting and may involve occasional travel between buildings in various weather conditions. Standard office equipment is used regularly.
C&W Services is an Equal Opportunity employer to all protected groups including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA) if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield please call the ADA line at 1- or email. Please refer to the job title and job location when you contact us.
INCO: C&W ServicesRequired Experience:
IC
Employment Type
Full-Time
