Management Secretary Iii/Emergency Community Programs
Management Secretary Iii/Emergency Community Programs
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$ 69585 - 93779
1 Vacancy
Job Description
Position/Program Information
EXAM NUMBER
Y2109A-EA
TYPE OF RECRUITMENT
OPEN COMPETITIVE -EMERGENCY
FILING PERIOD
The application filing period will begin on August 15 2025 at 9:00 a.m. (PT) Continuous.This opportunity will remain open until the needs of the services are met and is subject to closure without prior notice.
NO OUT-OF-CLASS EXPERIENCE OR WITHHOLDS ARE ALLOWED FOR THIS EXAMINATION.
The LA County Board of Supervisors recently declared a local state of emergency for homelessness and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing mental health and substance use. If you are looking for a new career that will directly benefit the population of LA County this may be the opportunity for you.
Department of Health Services Community Programs (Housing for Health for Homelessness) and Office of Diversion and Reentry seek qualified candidates to fill emergency ManagementSecretary III vacancies related to the homelessness crisis.
Under the emergency order applicants who meet the requirements may be hired for an initial period of up to 90 days with an opportunity for permanent County employment.
Before your initial work period ends you will be assessed on your work performance. This assessment will be weighted 100%.
Those who successfully pass the assessment will be considered for permanent appointment as ManagementSecretary III.
ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES:
The Los Angeles County Department of Health Services (DHS) is the second-largest municipal health system in the nation. Through its integrated system of 25 health centers four acute hospitals and an expanded network of community partner clinics DHS annually provides direct care for 600000 unique patients employs over 23000 staff and has an annual budget of over $6.9 billion.
Through academic affiliations with the University of California Los Angeles (UCLA) the University of Southern California (USC) and the Charles R. Drew University of Medicine and Sciences (CDU) DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and addition to its direct clinical services DHS also runs the Emergency Medical Services (EMS) Agency and the Countys 911 emergency response system as well as Housing for Health and the Office of Diversion and Re-entry each with a critical role in connecting vulnerable populations including those released from correctional and institutional settings to supportive housing.
For additional information regarding DHS please visit .
MISSION:
To advance the health of our patients and our communities by providing extraordinary care.
DEFINITION:
Acts as secretary to a deputy director in a large and complex County department.
Essential Job Functions
Replies to personal and other correspondence composing letters with or without dictation.
Screens office and telephone callers meets the public makes appointments and arranges conferences and speaking engagements.
Directs callers to other departments and officials or to other individuals divisions or sections of the department where assigned.
Takes care of day-to-day inquiries or problems wherever possible.
Secures information on the status of pending matters and reasons for delay in the completion of projects.
Maintains office files and records including those of a confidential nature.
Performs confidential and personal services as requested.
Recognizes the need for revisions in office clerical and secretarial procedures and makes recommendations regarding such changes.
Assign and supervise the work of other employees as needed.Requirements
Requirements to Qualify:
OPTION I:One year of complex and highly responsible* secretarial experience at the level of Los Angeles Countys class ofSecretary V Senior Secretary III Senior Secretary IV Management Secretary I Management Secretary II.
OPTION II:One year of experience at the level of Los Angeles Countys class of Staff Assistant I assisting a manager of a line operation within a Los Angeles County department.
Has responsibility for the housekeeping and record keeping functions and conducts administrative studies of internal operations and procedures as an assistant to the manager of a line operation in a County department.
Option III: Two years of highly responsible secretarial experience at the level of Los Angeles Countys class of Secretary III Secretary IV Senior Secretary I Senior Secretary II.TYPEWRITING SKILL REQUIREMENT:
Ability to type at the rate of 40 net words per minute.
Applicants must meet the requirements at time of filing.
IMPORTANT TYPING TEST INFORMATION:
A qualifying typing performance test of 40 net words-per-minute will be administered to applicants who have not held a typing position in the service of the County of Los Angeles. Applicants must successfully complete the typing performance test at time of filing to qualify.
Applicants who have taken and passed the required performance test administered by another County department must attach a copy of their typing certificate or typing test result email to their application at the time of filing OR email it within seven (7) calendar days from thedate of application filingto
Applicants who have not taken a typing test administered by the Los Angeles County can apply to the Typing Test-Score Banking Only announcement bulletin consisting of a timed typing test designed to measure speed accuracy in typing. To apply copy and paste the URL to the address bar of the web browser or click on the link below.
URL: following candidates are NOT required to take the County typing test:
Those candidates who currently hold or have held a typing position with the requisite words per minute in the service of the County of Los Angeles.
PHYSICAL CLASS II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending stooping or squatting. Considerable ambulation may be involved.
Special Requirement Information:
All classes in the secretarial group perform duties composed of essentially the same basic activities and operations. Positions in these classes are allocated when the work of the supervisor requires full-time personal secretarial assistance. The level of secretary allocated is related primarily to the level of supervisor served.
*Complex and highly responsiblesecretarial capacity is defined asexperience at the senior level with extensive knowledge of a program related area processes and procedures and experience in a specific subject matter.Additional Information
OUR ASSESSMENT PROCESS:
Before the end of your initial work period the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.
VACANCY INFORMATION:
The current vacancies are to be filled within Community Programs (Housing for Health for Homelessness).
AVAILABLE SHIFT: Appointees may be required to work any shift including evenings nights weekends and holidays.
APPLICATION & FILING INFORMATION:
We only accept applications filed online. Applications submitted by U.S. mail fax or in person are not accepted. Apply online by clicking on the Apply green button at the top right of this posting. This website can also be used to get application status updates. Applications will be accepted and reviewed for interview consideration on an ongoing basis. If you are not contacted for an interview within 60 days of submitting your application and the recruitment remains open or reopens for filing we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.
Please fill out the application completely. Provide relevant job experience including employers name and address job title beginning and ending dates number of hours worked per week and description of work performed. If your application is incomplete it will be rejected.
Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION.We may verify information included in the application at any point during the examination and hiring process including after an appointment has been made. Falsification of information could result in refusal of application or rescission of appointment. Copying verbiage from the Requirements or class specification as your work experience will not be sufficient to demonstrate meeting the requirements. Doing so may result in an incomplete application and may lead to disqualification.
New email addresses need to be verified. This only needs to be done once per email address and can be done at any time by logging in to and following the prompts. This is to improve the security of the online application and to prevent incorrectly entered email addresses.
Many important notifications will be sent electronically to the email address provided on the application so it is important that you provide a valid email address. Please add as well as and to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.
You have the ability to opt out of emails from LA County. If you unsubscribe you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe you can always check for notifications by logging into and viewing your profile inbox which saves a copy of all emailed notices.
SOCIAL SECURITY NUMBER:
Federal law requires that all employed persons have a Social Security Number so include yours when applying.
COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:
For applicants who may not have regular access to a computer or the internet applications can be completed on computers at public libraries throughout Los Angeles County. Please refer to their website for updated information SHARING OF USER ID E-MAIL AND PASSWORD:
All applicants must file their application online using their own user ID and password. Using a family members or friends login information may erase a candidates original application record.
Anti-Racism Diversity and Inclusion (ARDI):
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Health Services is committed to promoting Anti-racism Diversity and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality diversity and inclusion in recruitment selection and employment practices.
Teletype Phone:
California Relay Services Phone:
ADA Coordinator Phone:
Department Contact Name: Yolanda Ramos
Department Contact Phone:
Department Contact Email:
COUNTY OF LOS ANGELES
Employment Information
Any language contained in the job posting supersedes any language contained below.
This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.
Equal Employment Opportunity/Non-Discrimination Statement:
The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information please visit: Accommodations for Applicants:
The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations please visit: Chance:
The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job and will also consider potential mitigating factors which may include but is not limited to evidence and extent of rehabilitation recency of the offense(s) and age at the time of the offense(s). If asked to provide information about conviction history any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).
Employment Eligibility:
Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.
Career PathFinder:
Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles please visit our interactive Career PathFinder application at .Revised January 2025
Employment Type
Full-Time
