Administrative Services Manager II - Harmony Haven
Administrative Services Manager II - Harmony Haven
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$ 110317 - 156256
1 Vacancy
Job Description
ABOUT THE POSITION
The County of Riversides Department of Public Social Services Childrens Services Division is seeking a qualified Administrative Services Manager II who will be assigned to Harmony Haven Children and Youth Center in Beaumont CA.
All applicants for positions at Harmony Haven Children and Youth Center must meet the age requirement of at least 21 years of age as required by the Transitional Shelter Care Facility Operating Standards by the California Department of Social Services. Applicants who are under 21 years of age are not eligible for positions within Harmony Haven but may be eligible for positions in other divisions or departments.
The Harmony Haven Children and Youth Center operates as a 24-hour 7-day-a-week temporary transitional shelter for foster youth with complex care needs. The Administrative Services Manager II will be responsible for meeting growing demands in providing guidance to staff regarding licensing requirements for providing specialized care and supervision of foster youth and provide an essential role in the support and development of regulatory standards.
The Administrative Services Manager II will report directly to the Executive Director of Harmony Haven Children and Youth Center. The Administrative Services Manager II will be responsible for but not limited to developing policies revising program statements and SOPs submitting daily executive reports and managing monthly CDSS/CCL compliance reporting; manage a diverse administrative staff engaged in policy and program development; interpret and apply applicable laws regulations and operating standards; provide daily reporting summaries of operations to the County Executive Office; manage program budgets and finances; manage Community Care Licensing (CCL/CDSS); coordination with state agencies for auditing purposes.
The ideal candidate will have strong knowledge in child welfare services foster care community residential care and Title 22 regulations. Supervisory and/or management experience for a nonprofit or public agency is preferred.
This class has been deemed eligible for the Performance Recognition Plan as set forth under Article 3 Section 311 of the County Management Resolution. Program eligibility requires employees to be in a leadership position manage other employees or programs and have significant influence on the achievement of organizational objectives
Meet the Team!TheRiversideCounty Department ofPublic Social Services(DPSS)is a public welfare department that serves over 1 million Riverside County residents each year. The mission of DPSS is to support and improve the health safety well-being and independence of Riverside Countys individuals and families. DPSS works according to 7 values: Accountability Collaboration Respect Integrity Diversity Learning and Customer Focus. The Department strives to be an organization known for its caring professionals who collaborate with the best partners to provide the most effective solutions to customers and individuals and families in crisis.DPSS supports working class individuals and families who are struggling with low income. It offers access to health care coverage temporary financial assistance employment programs and training and services that protect children and adults from abuse and neglect and does all of this through its five divisions: Administration Adult Services Childrens Services Self Sufficiency and Fiscal and Forecasting.EXAMPLES OF ESSENTIAL DUTIES
Plan organize and direct the administrative activities of a County department including support activities such as procurement physical plant operations and contract administration; plan and direct personnel activities of the department; interview hire train and evaluate the performance of subordinate staff; represent the department on grievances and disciplinary matters.
Act as a member of the departments management team; participate in the development and implementation of operational and administrative policies; participate in the development of new programs to facilitate long and short-term strategies and financial plan objectives; coordinate activities with other divisions departments public entities and agencies in order to ensure that administrative and fiscal objectives are achieved.
Direct the departments accounting fiscal and budgetary matters; prepare written justification for budget proposals; explain and defend proposals and alternatives to top managers or committees; recommend transfer of funds within an organization at times of budget short fall; authorize payment vouchers requisitions and a variety of fiscal reports and expenditures; recommend actions to balance the budget; produce various fiscal and financial reports.
Serve as the departments liaison to County and state agencies in fiscal personnel and administrative matters; act as liaison to County Internal Service Fund Departments.
Monitor progress of legislation on departmental programs finances and operations; may lobby for legislative changes.
Advise and make recommendations on the organization or reorganization of departmental work units; conduct studies and prepare reports on departmental operations and systems; direct the resolution of complex departmental administrative problems.MINIMUM QUALIFICATIONS
Education: Graduation from an accredited college or university with a bachelors degree preferably with a major in accounting business or public administration information services finance or a closely related field to the assignment. (Administrative paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
Experience: Three years of professional administrative experience which must include a minimum of two years providing supervision to staff performing administrative functions.
Knowledge of: Principles and practices of supervision; principles of public and business administration; organization fiscal management and personnel management; budget preparation and control; administrative problems involved in operating a governmental department with several subdivisions and programmatic areas; methods and techniques for conducting analytical studies of administrative and management practices; legislative processes of the County state and federal governments; practical application of computers and peripheral equipment.
Ability to: Develop and install new methods and procedures; direct a program of organizational and procedural analysis and put into practice effective improvements; perform budget analysis preparation and monitoring; research analyze and make recommendations on administrative management and procedural practices; maintain cooperative and effective working relationships; plan organize and direct the work of an administrative organization; prepare clear and concise written and oral reports; make effective presentations of conclusions and recommendations orally and in writing; direct supervise train and evaluate performance of subordinate employees; effectively delegate responsibility.SUPPLEMENTAL INFORMATION
Other Requirements
License: Possession of a valid California Drivers License is necessary at the time of hire and must be maintained throughout employment. County vehicles may be available but are not guaranteed. Employees may be required to use their own vehicles for field travel. Mileage reimbursement is available when using a personal vehicle for County business.
First Aid and CPR certifications are completed with the department within one month of hire and must be maintained throughout employment.
In addition 24 hours of initial training and other department training is required per Transitional Shelter Care Facility Operating Standard.
Per California Health and Safety Code (HSC) 1562 must be at least 21 years of age.
This recruitment is Open to All ApplicantsAdditional Information:Contact Christopher Recinos at with any questions regarding this recruitment.
APPLICATION INFORMATION
Veterans Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify upload a copy of your (or your spouses) Member-4 Form DD-214 indicating dates of service and a copy of your spouses letter of disability (if applicable) with your application. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans Veterans Preference Policy C-3 is available here: Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at: of Education
If using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators Inc. (AICE).
Work Authorization Requirement
Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs including H1-B visas and will not provide sponsorship for any employment-based visas.Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other non-job-related factors.Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.Probationary Period
As an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference pre-employment accommodation or other employment questions please refer to our web site .
If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or toll-free 1-.
Required Experience:
Manager
Employment Type
Unclear
