Purchase Ledger / Admin (Procurement Department)
Purchase Ledger / Admin (Procurement Department)
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Job Description
Job Description
Purchase Ledger Permanent based in Kettering NN15
Job Purpose:
This full-time role provides essential support to the Stock Controller and wider Procurement Department for one of the UKs largest independent multi-utility infrastructure provider. As a key member of the team the Purchase Ledger / Admin will support financial and operational efficiency by managing purchase ledger processes coordinating stock and procurement tasks and ensuring effective general administration. This is a multi-functional role requiring high levels of accuracy organisation and communication. The postholder will contribute directly to cost control compliance and the successful execution of operational projects across the company.
Main Duties and Responsibilities:
Purchase Ledger Responsibilities:
- Match batch and code supplier invoices in line with purchase orders and delivery notes
- Reconcile supplier statements against ledger entries and resolve discrepancies
- Assist in preparing payment runs and ensure suppliers are paid on time
- Investigate and resolve invoice queries promptly escalating where necessary
- Process and allocate credit notes accurately
- Maintain a clean and accurate purchase ledger
- File financial documents in accordance with company and audit standards
- Support internal/external audit preparation by providing necessary documents and reports
- Generate financial reports for the Stock Controller and finance team as needed
- Ensure all finance activity complies with internal controls and financial procedures
Generic Responsibilities:
- Handle incoming calls take accurate messages and respond to emails
- Accurately input data into InfraNet and other company systems
- Carry out admin tasks including scanning photocopying and filing
- Escalate unresolved issues and policy breaches to management
- Identify and report health & safety risks or hazards
- Stay updated on company policies and uphold professional standards
Bespoke Responsibilities:
- Prioritise and process material plant equipment and aggregate orders in line with project timelines
- Collaborate with the Storeman to monitor and manage stock levels
- Liaise daily with Planning Supervisor and/or Contracts Managers to support operational planning
- Support Stock Controller with Driver Facilities planning (collections deliveries off-hires)
- Attend weekly planning and procurement meetings
- Process delivery notes Material Allocation Sheets and purchase orders with accuracy
- Assist in compiling weekly consignment orders and chase outstanding inputs
- Communicate with suppliers subcontractors and internal teams to support project success
- Maintain up-to-date records and trackers for stock hire and personal calendars
Person Specification:
- High level of accuracy and attention to detail
- Good knowledge of purchase ledger and basic accounting principles
- Strong administrative and organisational abilities
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office especially Excel
- Ability to manage multiple priorities under pressure
- Team-oriented proactive and professional
Experience:
- Familiarity with ERP/stock systems such as InfraNet (preferred)
Hours of Work:
- 37.5 hours per week - Monday Friday (8.30 am 5.00 pm)
Work Location:
- In person
Benefits:
- 23 days holiday bank holidays (increasing with service)
- Life Assurance
- Company Sick Pay
- Long Service Awards
- Free on-site parking
- Referral programme
- Company pension scheme
If you are interested please get in touch ASAP or if this is not the exact role you are searching for please do not hesitate to contact me directly to discuss other opportunities.
Disclaimer Oasis Business Personnel strives to be an equal opportunities employer and is committed to treating all applicants alike. Oasis Business Personnel does not treat any individual on grounds of sex age colour marital status race nationality or ethnic or national origin religion sexual orientation disability or membership or non-membership of a trade union less favourably than others. All vacancies advertised are open to all ages.
Employment Type
Full-Time
