Job Description Summary

Job Description

Job Type: Classified

Job Classification: 5728 - Events Coordinator

Salary Grade: 7

Pay Range

Hiring Range: $45489 - $53435 Annually

Pay Range: $45489 - $61401 Annually

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors including your skills qualifications experience education licenses training and internal equity.

• Pay Range is the entire compensation range for the position.

The Events Coordinator Kino Sports Complex supports the planning and execution of Pima County events by coordinating logistics communicating with vendors and participants and assisting with budget tracking and compliance requirements.

This position requires the willingness to work all shifts (days evenings rotating) and workweeks (Mon-Fri weekends rotating etc.).

Essential Functions:

As defined under the Americans with Disabilities Act this classification may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.

• Coordinates and supports the planning and execution of events at the Kino Sports Complex including scheduling set-up logistics and vendor communications;

• Assists in implementing event-related goals and procedures in alignment with county policies and supervisor direction;

• Supports the preparation and administration of contracts and service agreements by gathering documentation and communicating with vendors or partner organizations;

• Assists in monitoring event activities to ensure smooth operations and compliance with facility rules safety regulations and county objectives;

• Tracks and monitors event budgets processes invoices and compiles cost estimates and financial summaries for management review;

• Prepares reports on event outcomes participant feedback and logistical needs to identify areas for improvement;

• Serves as a liaison between the complex and community organizations participants and vendors to support public engagement and positive event experiences;

• Supports public outreach activities by assisting with promotional materials press releases and social media content under supervision;

• Maintains cooperative working relationships with internal departments outside agencies and community partners involved in events;

• Assists with ensuring compliance with applicable county state and facility-specific policies and procedures during events.

Minimum Qualifications:

Associates Degree from an accredited college or university in public or business administration recreation or a closely related field as determined by the department head at the time of recruitment AND one year of experience supporting or coordinating events.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

Two years with Pima County in an Events Specialist Kino Sports Complex or related position at a similar level as determined by the department head at the time of recruitment.

Qualifying education and experience must be clearly documented in the Education and Work Experience sections of the application. Do not substitute a resume for your application or write see resume on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies specifically addressing the required and preferred qualifications.):

• Minimum three (3) years experience with internal and external customer service experience in a dynamic and ever-changing sports and entertainment facility.

• Minimum two (2) years experience working with tournament formats league play and allocating field space for a variety of sports.

• Minimum two (2) years experience managing the logistics associated with large special events: set-up tear down security and safety compliance vendor relations.

• Minimum three (3) years experience with staff scheduling and supervision.

• Minimum two (2) years experience with maintenance and care of small tools and equipment managing inventory ordering supplies tracking expenditures.

Selection Procedure:

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information:

Licenses and Certificates: Valid driver license is required at time of application.ValidAZdriver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicants suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services review and approval of the candidates driving record.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer pre-employment background screening to include verification of work history education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Work Requirements: Physical and sensory requirements will be determined by position.

Working Conditions: Working conditions will be determined by position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer.We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race color religion national origin age disability gender sexual orientation kinship political interest or any other characteristic protected by law.