Project Administrator
Project Administrator
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Salary Not Disclosed
1 Vacancy
Job Description
About the role
We are seeking an experienced Project Administrator to work with both the Projects team and the Operations Board to assist in managing a variety of projects ranging from IT system implementations to projects focussed on the strategic aims of the firm.
The role will provide support in the implementation of the firms strategic initiatives ensuring alignment across projects and reporting structures. You will also play a key role in designing developing and maintaining the firms chosen project management tool Smartsheet. You would be supporting the Projects team in respect of providing effective administration and oversight of our project deliveries.
Key responsibilities
Supporting with the implementation and tracking of strategic initiatives across the business
Collating and maintaining monthly updates on key strategic themes and initiatives
Preparing and maintaining RAG status reports across projects and strategic workstreams
Coordinating inputs from project leads and stakeholders to support monthly reporting cycles and board updates
Supporting the setup/configuration of our new project management tool (Smartsheet) working closely with the Head of Projects to achieve this
Administering the Smartsheet tool on behalf of the projects team - and overseeing our existing project management processes until that point
Providing a project assurance role on behalf of the projects team e.g. ensuring all the team have the appropriate project artefacts (plans RAIDs status reports etc) in place on their projects - and that they are all kept up-to-date sensibly populated etc
Styling and maintaining our project artefacts the team have circa 20 templates ready in draft form so a key responsibility will be to assist the team in finalising these artefacts (including styling and branding) and then maintaining/adding to these as we go forward (as appropriate)
Helping to identify themes of inefficiency new opportunity and/or potential improvements in processes across the projects team
General administrative support for the Head of Projects and for our in-flight projects.
Alongside the Project Managers assist in project coordination activities including planning scheduling of timelines and milestones.
Preparing meeting agendas and minute taking.
Your skills and qualifications
Essential
Good professional services background within a complex business environment including administrative or project support experience
Some understanding of business change methodology
Good level of credibility & professionalism
Experience of project management or managing work-streams within a project
Ability to work autonomously and prioritise own workload
Ability to establish and maintain good working relationships
Ability to synthesise information from multiple sources into concise actionable summaries
Good stakeholder management - with a collaborative style of working
Good business understanding
Strong attention to detail
Practical & hands-on approach
Comfortable working in a situation where they do not have all the answers Good verbal & written communication skills
Self-motivated able to demonstrate determination & persistence
Experience of Microsoft Products (Outlook Teams Word PowerPoint and Excel)
Prince 2 Foundation Certification (or similar)
Desirable
Experience in collating and presenting strategic updates or board-level reporting
Familiarity with RAG reporting and RAID log management
Experience of Legal IT systems: Practice Management Systems Document Management Systems Case Management Systems
Experience of project management tools such as Smartsheet Microsoft Project
Experience working in with a project management team
Experience of Microsoft Visio (or similar)
Experience within a professional services firm (preferably law)
Smart. Bold. Together. We Are Freeths.
Become part of the team at Freeths.
View some of our recent highlights on our website here.
Do we sound like a match If youre someone who cares deeply communicates openly and collaborates effectively then wed love to have you join our diverse inclusive team.
Required Experience:
Unclear Seniority
Employment Type
Contract
