Senior Account Executive (Formula 1 â Events)
Senior Account Executive (Formula 1 â Events)
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Job Description
About the Role:
Reporting to: Account Director or Senior Account Director
Fuse is seeking an ambitious and motivated Senior Account Executive to join the Events & Live Experiences Team. This role will be working on one of our motorsport clients working in collaboration with the team to develop and implement world class events hospitality programmes and brand experiences both at and away from track. The role will be broad and varied supporting motorsport account team(s) in managing and administrating the clients sponsorship activations and hospitality programmes with a focus on event planning supplier coordination leading on specific workstreams and financial and general administration and best practice.
The successful candidate will be joining a creative and dynamic team and supporting on on-going projects. Main day-to-day responsibilities will include but not limited to:
Client Support Administration & Relationship Management:
- Assist in managing client relationships supporting the senior team in frequent communication and client requests
- Respond to client inquiries promptly ensuring that all hospitality and events needs are addressed effectively
- Help maintain a strong positive relationship with clients always providing exceptional service and actively managing client expectations ensuring efficient communication
- Account administration lead including ownership of status and other tracking documents meeting agendas and minutes
- Lead on administrative tasks relating to the planning and executing of events such as coordinating event materials arranging shipments and preparing key documents
- Lead on team coordination and travel planning and management
- Financial account support including raising POs invoicing supplier payments and assisting with budget tracking
- Contribute to management of event budgets ensuring all expenses are accounted for and financial reconciliation is completed accurately
- Supporting the creation and distribution of guest communications and pass management
- Assist with post-event reporting and follow up communications including gathering feedback
Event Planning & Guest Management:
- Assist in creating event timelines schedules and itineraries for clients and their guests during race weekends
- Collaborate with clients and internal teams to elevate experiences
- Work closely with vendors venues and suppliers to ensure aspects of event execution such as catering service merchandise and logistics are aligned with client expectations
- Research coordination and liaison with suppliers to ensure the most suitable and cost efficient options are used e.g. for collateral/branding gifting hotels
- Assist in setup and operation of hospitality suites VIP areas and activations
- Creation and coordination of rooming lists guest itineraries and guest briefing packs
- Assist with experiences management on site for guests
- Provide exceptional on-site support to clients and guests addressing and raising any last minute requests or issues that may arise
On-Site Support:
- Travel to F1 race events to provide onsite support ensuring smooth operations and high-level client service across race weekends
- Lead on specific workstreams across a race weekend (including: gifting merchandise accommodation transport catering) taking ownership and ensuring seamless execution
- Assist the team with trouble shooting any issues and going over and above to provide a premium guest experience
Client & Team Collaboration:
- Work closely with more senior account team members to ensure alignment on event deliverables and client expectations
- Collaborate with internal and external teams and suppliers to ensure event content print collateral and branding are delivered on time and to a high standard
- Support team members interns and onsite event staff ensuring they have the resources and guidance needed to assist with event execution
Desired Skills & Experience
- Experience in account management event planning or hospitality management ideally in a sports marketing agency or related industry
- Proven experience managing client accounts and delivering exceptional service
- Excellent communication (verbal and written) organisational and multitasking skills
- Ability to work well under pressure and manage multiple tasks simultaneously especially during race weekends
- Strong problem-solving skills and attention to detail
- High level PowerPoint and Excel skills and confidence to present internally and externally
- Great attention to detail and the ability to pull together client facing documents and communications quickly and accurately
- Must be eligible to work in the UK and able to travel globally for race events
You need to have the ability & willingness to work flexibly usually in the London office with occasional UK travel on-site at events and some weekend work.
This is a full-time role & you must be eligible to work in the UK.
Fuse job descriptions are not intended to be restrictive and are a guideline to the duties in this role.
We are committed to providing comprehensive training & development plans for all team members.
About the Agency:
Culturally Connected Seriously Effective.
A global agency with local expertise connecting brands to the things that matter most to their audiences in culture through partnerships in sport music film & television gaming & esports. These connections make our clients more memorable - the key to unlocking effectiveness.
Powered by Omnicom Media Group we bring an extra edge to strategy execution and measurement.
Our work has won numerous awards and the industry frequently recognises our people as top performers in their field. We place great importance on trusted relationships sound moral judgement and strong governance all delivered through transparent processes.
We have a fantastic team of 120 in our London HQ and 300 more across offices worldwide working with incredible clients including PepsiCo Vodafone Nissan British Gas Renault Enterprise Rent-A-Car McDonalds and Just Eat .
Follow us@fuseagency Visit usonline. Find us onLinkedIn
Flexible Working
At Omnicom Media Group we are committed to supporting flexibility for our peoplewhile fostering collaboration innovation and teamwork. We have a hybrid working model (three days in the office two working remotely) to ensure that we meet the needs of both our people and our business balancing the benefits of in-person connections with the flexibility of remote working. Our standard working hours are 9:30 17:30 but we offer the ability to flex around core hours of 10:30 16:30 to give our people flexibility on how they manage their working day whether thats in the office or working remotely. For example you could start work at 8:30 and finish at 16:30 or start at 10:30 and finish at 18:30.
We encourage open conversations between our people and managers to help navigate high-need periods and individual circumstances. Our goal is to create an environment where people feel genuinely supported to do their best - both in their careers and in their lives outside of work.
Be Your Best
We want everyone to make the most of the opportunity to shine and showcase your talents and we are happy to make adjustments in the recruitment process so you can be your best. Please discuss any specific requirements with your dedicated Talent Team member or if you would feel more comfortable you can email us confidentially at to let us know how we can support you.
Diversity Equity & Inclusion at OMG
At OMG our vision is to be an agency where difference is valued and everyone is able to thrive in a culture of equality inclusion and belonging. We are committed to providing a truly inclusive environment that reflects todays society where everyone is able to bring their true selves to work and where diverse voices and backgrounds are valued heard and well-represented.
We will process your personal data in accordance with our Recruitment Privacy Notice which is available on Experience:
Senior IC
Employment Type
Temp
Key Skills
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