Special Education Administrative Assistant I (School Year 37.5 hrs/wk)
Special Education Administrative Assistant I (School Year 37.5 hrs/wk)
Posted on :
16-08-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
16-08-2025
Job Description
- POSITION: Special Education Building Administrative Assistant I
- REPORTS TO Building Principal/Director of Special Education
- CLASSIFICATION: Non-Exempt (hourly) Grade B Pay rate based on experience and placement on union grid
- PURPOSE: The Special Education Building Administrative Assistant I performs a variety of intradepartmental secretarial and organizational responsibilities which contribute to the efficient management and coordination of assigned school-based tasks.
- ESSENTIAL DUTIES & RESPONSIBILITIES:
- Serve as the special education Administrative Assistant I; receive/distribute messages screen callers greet students/visitors respond to inquiries; and model standards of strict confidentiality
- Process all routine correspondence and personnel information as requested by the administration
- Prepare purchase order transmittals for approval; forward to central office in a timely manner
- Interact and assist Special Education students when necessary
- Maintain an inventory of office supplies
- Arrange alternative transportation for defined students
- Maintain and update all office files copier and telephone codes and coordinate special education calendar
- Copy mail and distribute all compliance forms IEP forms etc. to proper individuals
- Oversee scheduling of meetings involving building special educators/administrators
- Assist and train Paraeducators with Medicaid paperwork
- Orient new Paraeducators (lockers mailboxes time sheets Medicaid etc)
- Prepare materials for special education staff as need (copies lamination enlargement)
- Exhibit commitment to School Districts Vision Plan
- JOB KNOWLEDGE SKILLS & ABILITIES:
- Excellent word processing communication and interpersonal skills
- Knowledge of Special Education forms and related paperwork and requirements
- Ability to be flexible plan organize problem solve and manage conflict
- Attention to detail accuracy and confidentiality in written and verbal communication
- Ability to interact and assist Special Education students when necessary
- TOOLS/TECHNOLOGY REQUIREMENTS:Calculators or accessories Desktop computers Paper punching or binding machines Facsimile machines Photocopiers Electronic mail software (Outlook) Word Processing Software (Microsoft) Calendar and Scheduling Software (Outlook) Spreadsheet Software (Excel) Scanners Internet Browser Software Presentation software (PowerPoint) Student Database Software (PowerSchool) GoalView and Business Collaboration Software (SharePoint)
- QUALIFICATIONS: To perform this job successfully an individual must be able to perform each essential duty satisfactorily in addition to the following:
- High School Diploma (or GED or High School Equivalent Certificate)
- Experience and/or training in Business education and/or experience working in a busy office environment; preferably in a school setting
- Experience and/or ability working with children or adolescents
- PHYSICAL/MENTAL DEMANDS:
- Must be able to move objects weighing up to 25 pounds
- Must be able to remain in a stationary position 50% of the time
- Must be able to move around the office and school to access office machinery lead students attend meetings greet visitors etc.
- Ability to effectively and efficiently operate under stressful situations including managing multiple priorities
- WORKING CONDITIONS:Work is normally performed in a climate-controlled office environment with very limited exposure to extreme heat/cold poor ventilation fumes and gases. Noise level is moderate and includes sounds of a normal office. No known environmental hazards are encountered in normal performance of job duties.
Employment Type
Full-Time
Key Skills
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