Office Administrator
Office Administrator
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Job Description
Office Administrator
Location: Barcelona Spain
Model of Work: in-office
Are you excited by challenges Do you enjoy working in a fast-paced international and dynamic environment Then now is the time to join Quorum Software a rapidly growing company and industry leader in oil & gas transformation.
Quorum Software is the worlds largest provider of digital technology focused solely on business workflows that empower the next evolution of energy. From emerging companies to supermajors throughout every region of the globe customers rely on Quorums proven innovation and unmatched global expertise to streamline business operations and make data-driven decisions that optimize profitability and growth. Our industry-leading solutions are transforming energy companies across the entire value chain helping visionary leaders evolve their organizations into modern energy companies.
Responsibilities
Reporting into the EMEA & APAC Facilities Manager the Office Administrator will perform office administrative dutiesfor the Barcelona office and provide virtual administration to the EMEA offices (UK The Netherlands Norway Finland UAE):
- Assists the EMEA and APAC Facilities Manager in projects in the EMEA region such as office moves office refurbishments procurement and finance tasks.
- Works with EMEA leaders on various administration and coordination tasks.
- Works closely with the Facilities team in the APAC region.
- Serve as the office main point of contact across EMEA locations with a primary base in Barcelona.
- Coordinates with Landlord staff vendors and internal stakeholders for daily office cleaning maintenance work equipment supplies and events.
- Assists with onboarding of new vendors and suppliers reviews and helps to process invoices
- Maintain safe and clean work environment by complying and promoting with procedures rules and regulations
- Coordinates Community Services events annual parties and social events locally and in EMEA.
- Communicates with employees on office updates and events
- Assist new employees with onboarding
- Welcomes on-site visitors and traveling staff. Maintaining visitor trackers and access. Assists with booking of meeting rooms travel arrangements lunches and events for both Barcelona and virtually across EMEA offices
- Manages employee access cards including activation and deactivation across European offices and maintain floor plans.
- Maintains the general office equipment including printer and orders receives and maintains office and break room supplies and coffee machine. Receives sorts and distributes mail; assists with outgoing mail and package shipments.
- Answer incoming telephone calls and emails determines purpose actioning where relevant or forwarding to appropriate personnel or department.
- And other duties as assigned.
Requirements
- General office experience including Telephone Skills and computer skills including typing and Microsoft Office
- Have excellent verbal Communication and interpersonal skills
- Be able to work independently have strong attention to detail and be able to manage multiple tasks at a time
- The ability to work with colleagues across countries and pro-actively solve problems
Additional Details
- Visa Sponsorship: Employment eligibility to work with Quorum Software in Spain is required as the company will not pursue visa sponsorship for this position. The successful candidate will be required to ensure they maintain and renew any visas or permits that grant employment eligibility where applicable.
Please Submit your CV/Resum in English
About Quorum Software
Quorum Software connects people and information across the energy value chain. Twenty years ago we built the first software for gas plant accountants. Pipeline operators came next followed by land administrators pumpers and planners. Since 1998 Quorum has helped thousands of energy workers with business workflows that optimize profitability and growth. Our vision for the future connects the global energy ecosystem through cloud-first software data standards and integration. The trusted source of decision-ready data for 1800 companies Quorum Software makes the essential connections that let us work better together in the connected energy workplace. For more information visit.
Quorum Diversity Statement:At Quorum we are committed to fosteringcultivatingand preserving a culture of belonging. We want to be the place where a diverse pool of talented peoplejoinus stay with us and do their best work. With a diverse team of employees we grow and learn better together. The collective sum of the individual differences life experiences knowledge innovation self-expression and talent that our employees invest in their work represents not only part of our culture but our reputation and our achievements. We are fully focused on equity and equality and believe deeply in diversity of race gender sexual orientation age religion ethnicity national origin ability neurodiversity and all the other characteristics that make us unique.
Quorum Business Solutions and Quorum Software are Equal Opportunity Employers. All qualified applicants will receive consideration for employment without regard to race color religion age sex sexual orientation gender identity national origin ancestry veteran status disability genetic information or any other basis protected by law.
Those applicants requiring reasonable accommodation to the application and/or interview process should notify a member of the Human Resources Department
Required Experience:
Unclear Seniority
Employment Type
Full-Time
