Administrative Assistant - Student Life
Administrative Assistant - Student Life
Posted on :
14-08-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
14-08-2025
Job Description
Administrative Assistant - Student Life
Position Summary:
Coe College seeks a systems-oriented communicator and organizer to assist the college with student life-related needs. The Administrative Assistant for Student Life will enhance office efficiency and productivity by managing various aspects of the Student Life Office
including but not limited to web and social media content work study positions administrative tasks and resource distribution will coordinate purchasing programming support and cohesive communication and will work to enhance the overall student experience for all Kohawks by creating an inclusive environment.
Work Schedule:8 am - 4:30 pm occasional time required at events outside of these hours
Hours:40/weekMonths of Service per Year:10
Essential Job Responsibilities:
- Serve as the primary point of contact for visitors offering a welcoming experience and providing excellent customer service
- Recruit hire train and supervise all Campus Information and Student Life front desk work study students
- Coordinate and manage all incoming student requirements such as student health forms and immunization records printing of new student ID cards and assigning tracking and ensuring completion of training modules in Vector Solutions
- Manage Student Life software and databases including enrollment changes in Practice Fusion Residence by Simplicity and other Student Life databases
- Assist the Dean of Student Life and Co-Curricular Programs with administrative tasks such as coordinating and implementing office procedures answering and directing phone calls managing departmental email accounts reserving space for meetings programs and events preparing meeting agendas taking and distributing meeting minutes planning staff retreats coordinating onboarding logistics and training for new staff etc.
- Oversee and manage the Student Life web presence ensuring up-to-date and engaging content
- Organize track and coordinate the ordering and distribution of all supplies equipment and apparel for Student Life
- Assist all functional areas within Student Life with streamlining and documenting processes
- Assist various departments within Student Life with larger events/programming (including but not limited to: assisting Campus Life with Late Night Breakfast Residence Life with move-in or Health & Wellness with the Health & Wellness Fair)
- Manage the Student Life social media account including content creation scheduling and community interaction
- Schedule all use of rooms in Gage Memorial Union including the PUB ASAC Riverview and Tanager and notify the campus community of resource availability
- Serve as a backup to purchase and stock The Nest in absence of the Student Development & Support team
- Oversee the Coe College Box Office including student workers and ticket sales
Qualifications:
- Bachelors degree required
- Proficiency in Microsoft Office Suite and Google Productivity Suite
- Student life or other relevant higher education experience preferred
- Six months of experience related to office administration or process improvement on a departmental or organizational level preferred
- Applicants must be currently authorized to work for ANY employer in the United States as we are unable to sponsor or take over sponsorship of an employment Visa at this time
- Successful completion of a background and driver check in accordance with Coe College policy
Knowledge Skills and Competencies:
Position Specific:
- Expertise with computer applications in Word Excel Microsoft Access and Publisher
- Proficient in the operation of office equipment
- Exceptional logistical skills and systems-oriented approach
- Excellent communication skills including the ability to draft written communication quickly and present information to students in a clear and concise manner
- Detail-orientation in tracking critically important information and metrics that are reported publicly and regularly
Coe Competencies:
- Dedication to the educational mission of a private residential liberal arts college
- Ability to maintain positive relationships in a collaborative and diverse team atmosphere
- Commitment to excellence in service to students and other constituencies internal and external
- Demonstrated ethical and responsible decision making
- Consistent attendance and accountability necessary to meet position objectives
Working Conditions and Physical Requirements:
- Needs to be able to sit or stand for long periods of time
- Occasional participation in evening and weekend work-related activities
Coe College is an equal opportunity employer.
Employment Type
Student
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
