25-25 Administrative Assistant in Adult Ed - Kansas
25-25 Administrative Assistant in Adult Ed - Kansas
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Job Description
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Thank you for your interest in Northeast Tech. We do not accept application documents or resumes by email; please submit all documentation through our website. All applications are carefully reviewed and you have difficulty completing the application try a different browser or contact tech support at then select options 2 1 1. If you have specific questions about the job posting dont hesitate to contact Human Resources at ext. 6328 or .
Northeast Technology Center
POSITION ANNOUNCEMENT
Position: Administrative Assistant in Adult Ed
Non-Exempt Support Full-Time 12-month Staff
District Employee Assigned to Kansas Campus
Starting Date: October 1 2025
Reports to: Adult Ed Director
Schedule: 8:00am to 4:30pm Monday through Friday with a 30-minute lunch. Supervisor retains the right to adjust the work schedule based on needs of the district.
Compensation
Package: $36020 annually minimum commensurate with experience. Health dental vision paid life insurance and teachers retirement paid; flexible benefits plan; sick leave vacation and paid holidays. Health insurance minimum compensation package approximately $56020 annually minimum.
Primary
Function: Supporting and promoting short-term Adult Education programs; Answering the phone and responding to inquiries regarding training offered on the campus; Greeting campus visitors and directing them to the appropriate contact at the campus; Filing correspondence operation of business machines including entering information on a computer generating reports to board of education or accrediting institution/agency handling travel registrations and arrangements.
Education: High School Diploma or GED required.
Experience: Three years clerical/business office experience and competency in the following areas needed: Friendly and outgoing personality proficiency in Microsoft Office Suite and Google G-Suite required. Excellent human relations skills proficiency in record keeping typing filing faxing phone usage prioritizing and scheduling; ability to exercise initiative independent judgment and discretion in performance of duties; must demonstrate excellent attendance and punctuality; must know the importance of confidentiality.
Application Deadline: Tentative closing date of August:00 PM or when a suitable candidate is identified.
Application may be found at the Northeast Tech website: or by calling .
Application packet is not complete until both application and resume have been received.
Northeast Technology Center is an equal opportunity employer.
NORTHEAST TECHNOLOGY CENTER
JOB DESCRIPTION
Non-Exempt Support Full-time 12-month Staff
TITLE: ADMINISTRATIVE ASSISTANT IN ADULT ED
Hours:
8:00am to 4:30pm Monday through Friday with a 30-minute lunch. Supervisor retains the right to adjust the work schedule based on needs of the district.
Essential Duties and Responsibilities:
- Comply with all state federal laws and policies and procedures of the school district.
- Answer phone and provide information or refer callers to appropriate staff members; answer inquiries in a courteous professional manner.
- Receive visitors; answer inquiries personally or refer to appropriate staff members and coordinate activities with internal and external customers.
- Prepare correspondence notices district and state reports and verify the accuracy of the work done.
- Maintain a well-organized and up-to-date filing system and/or data system and retrieve information from files when necessary.
- Operate all business machines necessary to complete reports and clerical work required in the operation of the office.
- Maintain confidentiality as required and appropriate. Maintain highly-confidential records and files ensuring that the material is properly marked and secured.
- Provide clerical support to campus personnel accurately and efficiently including: managing records preparing reports correspondence tests class materials updating and maintaining course syllabi assisting with conference and meeting arrangements travel arrangements registrations and reservations.
- Open scan or read and distribute mail; compose official correspondence for supervisors signature properly dispose of routine correspondence. Maintain confidentiality of sensitive correspondence.
- Enter and retrieve information using computer or other data processing equipment receive and review documents and make routine corrections.
- Maintain proper accountability of all money collected for tuition and supplies using appropriate accounting software and district procedure for reporting securing and depositing collected monies and processing refunds by district policy when requested.
- Must have a valid Oklahoma Drivers license and ability to drive to meetings and training using school vehicle.
- Regular attendance following a designated work schedule. Must be able to work scheduled and extended hours and additional days/evenings as required by position responsibilities.
- Any other responsibilities or duties assigned by the Supervisor and/or Superintendent.
Education Experience and Qualifications:
- High school diploma/GED required business school or some college preferred.
- Minimum of three years clerical/business office experience with proficiency in Microsoft Word Excel and Outlook required.
- Friendly and outgoing personality with excellent communication and human relations skills.
- Ability to exercise initiative in performance of duties and must understand discretion and know the importance of confidentiality.
- Must have demonstration of excellent attendance and punctuality and be able to work scheduled hours as required by position responsibilities.
- Required criminal history check and proof of U.S. citizenship or resident alien status.
- Cannot be related to currently seated district school board member within the second degree of affinity or consanguinity.
Job Knowledge Skills and Abilities Requirements:
- Ability to handle multiple assignments simultaneously with associated deadlines.
- Excellent written and verbal communication skills.
- Knowledge of the structure and content of the English language including the meaning and spelling of words rules of composition and grammar.
- Must be able to effectively handle multiple simultaneous and changing priorities.
- Proficiency in record keeping typing filing faxing and other office equipment usage phone etiquette and switchboard use prioritizing and scheduling using efficient office procedures.
- Ability to exercise initiative in performance of duties and must understand discretion and know the importance of confidentiality.
- Must be proficient in Microsoft Office computer programs: Excel PowerPoint Outlook and Word.
Training and Meeting Requirements:
- View or attend required Safety Training either by video or in person on a quarterly basis.
- Attend professional development training opportunities as required by district policy.
- Attend meetings and provide information to Administration or Board of Education as requested.
Work Environment:
- Operate in a professional office environment and/or classroom.
- Routinely use standard office equipment such as computers phones photocopiers filing cabinets and fax machines.
Physical Mental Demands and Dependability:
- Light physical effort required for example: load paper in copier answer and return phone calls.
- Must be able to: care for oneself see hear walk stand lift bend reach climb stoop squat speak breathe learn read concentrate think and perform work by doing manual tasks with or without reasonable accommodation.
Reports to: Adult Ed Director
Terms of Employment:
At-will for the first year of employment. After first year employment considered annually in accordance with Oklahoma law. Hourly rate and work schedule will be determined by the board of education.
Annual Evaluation:
Performance of this job will be evaluated annually in accordance with Oklahoma law and the provisions of the boards policy on evaluations.
Employment Type
Full-Time
