Administrative Assistant - Registrar

Job Title: Registrar

Location:SFS Alpha
Reports To: Principal (or designee)

Overview

The Registrar serves as the primary point of contact for student enrollment and academic records while also being a welcoming face of Santa Fe South. This position is responsible for managing student registration maintaining accurate academic records and ensuring compliance with district state and federal requirements. The Registrar greets and assists families students and visitors in a manner that reflects the districts commitment to creating a warm positive and professional school environment.

Qualifications

Minimum:

• High school diploma or GED

Preferred:

• Bilingual (English/Spanish).
  
  
• Prior registrar experience.
  
  
• Associates degree or higher in education office technology or related field.
  
  

Skills & Abilities:

• Demonstrated ability to warmly welcome and assist diverse families students and community members.
  
  
• Strong communication skills both written and oral in English and preferably Spanish.
  
  
• Proficiency in Microsoft Office Suite Google Workspace and student data systems (e.g. PowerSchool).
  
  
• High attention to detail discretion with sensitive information and ability to multitask in a busy office environment.
  
  
• Excellent organizational and customer service skills.
  
  

Essential Duties & Responsibilities

• Serve as the first point of contact for families students and visitorsgreeting all stakeholders in a welcoming courteous and professional manner that fosters a positive school climate.
  
  
• Manage the full enrollment process including new student registration scheduling interviews withdrawals transfers and residency verification.
  
  
• Request review and process incoming student records; maintain cumulative files and other permanent academic documents.
  
  
• Accurately enter and maintain student data in the districts student information system (PowerSchool) and ensure data integrity.
  
  
• Prepare and provide transcripts progress reports attendance reports and other official student documents as requested.
  
  
• Support school leadership in collecting and reporting accurate enrollment and attendance data for district state and federal reporting including the use of SchoolSafeID.
  
  
• Communicate regularly with students parents staff and outside agencies regarding enrollment records and academic status.
  
  
• Maintain confidentiality of student and staff information in compliance with FERPA and district policy.
  
  
• Assist in creating a welcoming front office environment by maintaining a professional appearance friendly demeanor and readiness to help.
  
  
• Provide general administrative and clerical support to school leaders as needed.
  
  
• Participate in professional development and staff meetings as required.
  
  
• Compile or complete various reports as needed for state reporting or accreditation
  
  

Working Conditions

• School office environment with frequent interruptions and varying levels of activity and noise.
  
  
• Requires extended periods of sitting computer work and communication by phone and in person.
  
  
• Occasional lifting of up to 20 pounds.
  
  

Terms of Employment

• Work Days: 201 days 8 hours/day per Santa Fe South annual calendar
  
  
• Salary & Benefits: Commensurate with experience and qualifications; includes health dental vision PTO retirement and other benefits consistent with district policy.