Chief Administrative Officer - University of California
Chief Administrative Officer - University of California
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Job Description
At a glance
The University of California Office of the President (UCOP) is seeking a dynamic Chief Administrative Officer to the President to lead the operations of the Presidents Executive Office in Oakland CA. This mission-critical role blends high-level executive support with operational leadership managing a dedicated team of five and ensuring the seamless advancement of the Presidents priorities across the UC system.
This is a unique opportunity to partner closely with James B. Milliken UCs newly appointed 22nd President during an exciting period of transition strategic planning and systemwide vision-setting.
If you thrive in a fast-paced high-profile environment excel at anticipating executive needs and bring proven leadership experience supporting top-level leaders this is your opportunity to contribute to one of the most respected public university systems in the world.
Description: What youll be doing
Another Sources client University of California Office of the President (UCOP) is recruiting a Chief Administrative Officer to join their team in Oakland CA.
About the University of California Office of the President
The University of California Office of the President (UCOP) is the system-wideheadquarters of the University of California supporting the 10 campuses five medical centers and three national laboratories that make up the UC system. At the heart of UCOP is the Presidents Executive Office (PEO) the central hub for executive strategy governance and policy alignment. The PEO drives cross-system coordination and operational support for the President overseeing strategic initiatives and managing critical executive functions. It also includes the System-wideOffice of Civil Rights and the UCOP Ombuds Office and collaborates closely with the Board of Regents campus leadership and all UCOP divisions to advance the Universitys mission of excellence access public service and research.
This role supports President who became the 22nd President of the University of California in August 2025. A nationally respected higher education leader with over three decades of executive experience President Milliken previously served as chancellor of the University of Texas System chancellor of The City University of New York (CUNY) the nations largest urban university system and president of the University of Nebraska. His leadership is defined by a commitment to equity innovation and academic excellence across complex mission-driven institutions.
Learn more about President James B. Milliken: you will be doing:
The Chief Administrative Officer in the Office of the President will play a vital role in executing high-level strategic initiatives with clarity precision and impact and is a key member of the Presidents Executive Offices senior leadership team. You will serve as a central point of coordination between the Presidents office and a broad network of internal and external stakeholders including the Regents chancellors campus leadership and system-widepartners.
This is not a conventional executive assistant role. It is a mission-critical leadership position that blends executive operations strategic advisory and organizational management at the highest level of a world-class public university system. The successful candidate will bring a combination of exceptional judgment political and cultural acumen and operational sophistication while also leading a high-performing team and ensuring the seamless advancement of the Presidents priorities.
The anticipated annual salary range for this position is $185000 - $205000 dependent on experience
How you will spend your time:
Executive Partnership & Strategic Advisory
- Serve as a primary advisor and liaison to the President ensuring priorities are advanced and decisions are well-informed.
- Manage the Presidents calendar briefing process and high-level engagements with Regents campus leaders and external stakeholders.
- Anticipate needs resolve complex issues and ensure seamless execution of strategic priorities.
- Handle confidential and sensitive matters with the utmost discretion.
Leadership & Office Management
- Oversee the operations of the Presidents Executive Office in collaboration with the VP & Chief of Staff and Chief Policy Advisor.
- Lead mentor and develop the PEO administrative team.
- Establish operational objectives policies and processes that impact the UC system at large.
- Ensure consistent high-quality information flow through effective correspondence briefing and reporting systems.
Operational Decision-Making & Collaboration
- Partner with senior leaders to make operational decisions that have organization-wide implications.
- Integrate office operations with broader institutional strategies and governance processes.
Required Qualifications:
- Bachelors degree or equivalent combination of education and senior-level experience.
- 10 years of progressively responsible executive leadership administrative management and/or chief of staff experience.
- 5 years of management experience.
- Proven ability to lead teams set strategic priorities and motivate others to achieve results.
- Exceptional relationship-building influence and communication skills across diverse stakeholders.
- Deep experience managing complex budgets human resources and operational functions.
- Demonstrated capacity to anticipate executive needs and execute with minimal direction.
- Strong analytical and problem-solving skills; adept at navigating ambiguity.
- Commitment to upholding organizational policies ethics and standards.
Preferred Qualifications:
- Advanced degree.
- Executive leadership experience in higher education public institutions or large research universities.
- Advanced knowledge of California and Federal higher education policies and compliance frameworks.
- Deep understanding of UCs governance systemwide operations and institutional priorities.
- Expertise in aligning departmental strategy with enterprise-level mission and vision.
Whats in it for you:
University of California Office of the President (UCOP) offers a comprehensive benefits package for fulltime staff. Learn more about the benefits here: Employment Opportunity and Non-Discrimination:
The University of California Office of the President is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy
The University of California Office of the President strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process please contact us at: Accessibility or email the Human Resource Department at: .
Another Source works with their clients on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. Veterans women people of color LGBTQIA and people with disabilities are encouraged to apply. As you read through the job posting and review the list of qualifications ( and/or preferred) please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.
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Required Experience:
Chief
Employment Type
Unclear
