HR Operational Support Specialist (HR-OSS) (Human Resources & Compliance)
HR Operational Support Specialist (HR-OSS) (Human Resources & Compliance)
Posted on :
14-08-2025
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1 Vacancy
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Job Description
Job Skills / Requirements
This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management deems necessary from time to time.
HR OPERATIONAL SUPPORT SPECIALIST (HR-OSS):
HR OPERATIONAL SUPPORT SPECIALIST (HR-OSS):
- Provide administrative and operational support to the HR department by maintaining applicant records assisting applicants with application processes and generally acting as the first point of contact for applicants during the pre-employment application phase of the hiring process.
- Provide customer service and support to applicants in the pre-employment phase.
- Assist applicants with issues or questions.
- Assist applicants with their suitability application process.
- Schedule Pre-employment physicals Drug screening and all required training.
- Complete Pre-Employment Data Validation utilizing Exhibit 7b in TAMS.
- Coordinate with the human resources department regarding security onboarding/off-boarding.
- Coordinate onboarding of security new hires.
- Maintain a central security document and file archive.
- Provide centralized security customer service support.
TAMS ADMINISTRATOR:
- Support the review of licensure and certification requirements for all active contracts to ensure compliance among contract support personnel.
- Assist in the development implementation and enforcement of compliance processes and procedures for personnel associated with contracts.
- Facilitate entry and upload of licensure and credentials for all new hires into the TAMS system.
- Maintain and update contract-specific compliance spreadsheets reports and databases including TAMS for the Federal Protective Service.
- Ensure the organization and maintenance of a centralized repository for both physical and electronic files.
- Conduct routine audits of licensure credentials and training records for all personnel supporting contracts.
- Compile and submit the necessary documentation required for facility and/or agency clearance.
- Generate weekly compliance reports that provide an overview of the current contract compliance status along with identification of any credentials or requirements that have expired or are approaching expiration within the next 30 60 or 90 days.
- Assist in the creation and/or printing of certificates credentials or exhibits as required.
- Initiate and oversee the application and renewal processes for contract support personnels state-specific unarmed and/or armed licenses.
- Perform additional duties as needed to support compliance activities and initiatives.
- QUALIFICATIONS/COMPETENCIES
- The ideal candidate will be able to:
- Successfully pass a criminal background check and drug screening.
- Demonstrate strong time management and task management skills.
- Ability to work independently while regularly engaging with employees supervisors and managers.
- Must be proactive and a team player.
- Strong attention to detail and exceptional organizational skills are required.
- Excellent written and verbal communication skills are necessary.
- Creative thinker who can contribute to the development and refinement of processes.
- Must show accountability and apply sound judgment in problem-solving.
- Proficient in Microsoft Office Suite (Word Excel Access Outlook).
- Familiarity with WinTeam and the Training Academy Management System (TAMS) is a plus.
- Ability to operate standard office equipment computer hardware fax machines printers and badge systems.
- EDUCATION AND EXPERIENCE
- High school diploma or equivalent is required; an associate degree is a plus.
- Minimum of one (1) year in an administrative support role; programmatic support human resources and/or recruiting.
- Minimum of one (1) year of experience supporting government contracting.
- Security and FPS experience preferred.
Clearance Requirement: No clearance is required for this position.
Supervision: The Chief Operating Officer and the Senior Director of Human Resources supervise the position. The employee will have opportunities to work autonomously and demonstrate independent judgment over assigned tasks.
Travel Expectations: The position is in-house at the corporate office from Monday to Friday. Limited travel may be necessary to participate in compliance and team activities.
Working Conditions: The position is primarily sedentary and takes place in a standard office environment. The employee may need to lift and carry awkward items weighing up to twenty-five (25) pounds. Throughout the workday intermittent activities such as standing walking sitting squatting stretching and bending can be expected.
Supervision: The Chief Operating Officer and the Senior Director of Human Resources supervise the position. The employee will have opportunities to work autonomously and demonstrate independent judgment over assigned tasks.
Travel Expectations: The position is in-house at the corporate office from Monday to Friday. Limited travel may be necessary to participate in compliance and team activities.
Working Conditions: The position is primarily sedentary and takes place in a standard office environment. The employee may need to lift and carry awkward items weighing up to twenty-five (25) pounds. Throughout the workday intermittent activities such as standing walking sitting squatting stretching and bending can be expected.
Education Requirements (Any)
At Least 2 Years of College
High School Diploma/GED
Additional Information / Benefits
Benefits: Medical Insurance Life Insurance Dental Insurance Vision Insurance Paid Vacation Paid Sick Days Paid Holidays
This job reports to the Chief Operation Officer & Human Resources
This is a Full-Time positionMonday - Friday (8:30 a.m. - 5:00 p.m.).
Number of Openings for this position: 1
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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