Project Administrative Assistant
Project Administrative Assistant
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Job Description
Employee-Owned Premier Countertop Manufacturer company is seeking a Project Administrative Assistant to join our growing Commercial department!
JOB SUMMARY:
Process Commercial contracts from start to finish ensuring all necessary paperwork is received completed and filed as well as communicating with all appropriate entities internally and externally for efficient scheduling and completion of workorders.
ESSENTIAL JOB FUNCTIONS:
Creating job folders digitally as well as physically for all job orders.
Organizing and processing all necessary paperwork related to each job.
Occasional contact with customers as needed.
Regular correspondence with multiple departments communicating job needs and requirements.
Maintaining job folders and ensuring accuracy of information.
Data entry utilizing multiple company systems.
ACCOUNTABILITIES:
Contribute to the overall success of the company by performing all assigned duties in a professional timely and accurate manner. Follow all company safety policies and procedures as set forth in the Employee Handbook.
MINIMUM JOB QUALIFICATIONS:
High school diploma or equivalent required.
Prior experience in clerical work strongly desired.
Prior experience working with legal paperwork contracts or clerical work in the construction industry strongly desired.
KNOWLEDGE SKILLS & ABILITIES
Strong written and oral communication skills to interact with customers co-workers in a professional and helpful manner in person or via phone or written correspondence.
Ability to create compose and edit written materials.
Excellent organizational skills and attention to detail.
Ability to send/receive email messages post information to a database or spreadsheet and perform basic word processing and data entry.
Previous experience utilizing Adobe Acrobat Window work environment and Microsoft Suite.
MENTAL AND VISUAL REQUIREMENTS:
Close mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures performing accounting work using a computer terminal and/or extensive reading.
PHYSICAL ACTIVITIES AND REQUIREMENTS:
Ability to sit for extended periods of time walk talk hear push pull reach stoop kneel crouch or bend climb and perform repetitive motions.
EQUIPMENT USED:
Ability to operate various office equipment including computer printer telephone fax machine and copier.
Computer Software: Company quoting software Moraware Microsoft Office Suite Adobe Acrobat.
Employment Type
Hourly
