Company Secretary

Job Description

Role Title: Company Secretary

Client Summary:

Our client is a well-established values-driven organization with a rich history spanning over a century deeply rooted in providing essential services to communities. They are a leader in their sector known for their unwavering commitment to ethical practices employee development and rewarding excellence. This is an opportunity to join a company that prioritizes long-term stability and impact offering a supportive and dynamic environment where your contributions will be highly valued.

Job Description:

Are you an experienced governance professional ready to make a significant impact within a leading century-old organization Our client is seeking a highly skilled and proactive individual to step into a newly created pivotal role as their Company Secretary. This is an exceptional opportunity for a seasoned professional to provide expert secretarial services across the Group and its subsidiaries directly supporting the Executive team. Youll be instrumental in upholding the highest standards of corporate governance ensuring compliance with evolving regulations and contributing to the strategic direction of a respected institution. This role offers unparalleled scope for professional growth the chance to shape governance frameworks and to work within a company that truly values its people and their development. If you thrive in a challenging yet rewarding environment and possess a strong understanding of corporate governance this is your chance to elevate your career.

Responsibilities:

* Act as the Company Secretary for designated subsidiary companies ensuring full compliance with the Companies Act including the preparation of annual returns and MOI amendments.

* Liaise directly with the Companies and Intellectual Property Commission (CIPC) for timely and accurate submission of all required documents and filings.

* Monitor and interpret changes in corporate governance legislation (including King IV) and proactively advise on ensuring the Groups ongoing compliance.

* Identify assess and provide expert guidance on mitigating corporate governance risks within both internal and external environments.

* Provide comprehensive secretarial support to Board and management committees including scheduling agenda preparation and distribution of meeting materials.

* Attend accurately minute and promptly circulate minutes of meetings for assigned committees maintaining meticulous records.

* Develop and manage a robust Matters Arising schedule to ensure timely tracking and resolution of action items.

* Prepare and maintain attendance registers and ensure full compliance with regulatory requirements regarding director information.

* Maintain and update share registers and minute books for designated subsidiaries.

* Draft necessary resolutions for subsidiary companies ensuring proper documentation and compliance.

* Collaborate closely with external auditors to ensure thorough and accurate reporting of Companies Act compliance for assigned subsidiaries.

* Assist in the preparation of the Integrated Annual Report (IAR) coordinating contributions and managing creative agency liaison to meet reporting deadlines.

* Support the organization and coordination of the Annual General Meeting (AGM) ensuring compliance with relevant acts and smooth execution.

* Ensure rigorous compliance with the Protection of Personal Information (POPI) Act safeguarding sensitive personal information particularly for directors.

* Develop implement and maintain an electronic system for board pack access and archiving ensuring seamless document availability.

* Monitor manage and report on operational risks identifying potential governance issues and ensuring prompt mitigation actions.

* Provide ongoing advice awareness and training on corporate governance matters across the Group keeping stakeholders informed of regulatory changes.

* Assist in reviewing and updating Board and Management Committee Charters to ensure ongoing relevance and compliance with best practices.

Requirements:

* Must-Haves:

* Tertiary Qualification in Law Corporate Governance or a related field.

* A minimum of 10 years experience as a Company Secretary with extensive exposure to secretarial functions within large corporate structures.

* Proven expertise in managing board meetings preparing agendas taking minutes and handling matters arising.

* In-depth knowledge of corporate governance regulations including King IV the Companies Act and other relevant legal frameworks.

* Demonstrated ability to handle complex governance issues and provide sound advice on compliance and regulatory matters.

* Exceptional written and verbal communication skills.

* Proven ability to build strong relationships with stakeholders at all levels.

* High level of professionalism initiative and creative problem-solving abilities.

* Strong technical acumen.

* Nice-to-Haves:

* Experience across diverse industries showcasing adaptability.

* A proactive all-rounder approach to company secretarial duties.