Exempt Executive Secretary
Exempt Executive Secretary
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Introduction
Make a Difference with DHSS
Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being fostering self-sufficiency and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas.
We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kick-start your profession.
For more information please visit today!
Summary Statement
Essential Functions
- Represents superior in interacting with the public division directors Governors Office legislators special interest groups media agency councils and other state/federal agencies to respond to inquiries and complaints explain policies procedures regulations and the departments position on issues to resolve problems receive and disseminate directives; provides guidance and consultation to officials employees and the public on policy questions and administrative matters and keeps superior informed of sensitive issues and potential problems.
Screens and prioritizes superiors mail including intradepartmental mail; disseminates oversees and follows-up on correspondence to be prepared by other staff personnel for superiors signature; compose and signs correspondence or composes reply for superiors signature.
Plans coordinates and directs office activities and/or special projects; may supervise clerical and secretarial staff; analyzes and makes recommendations regarding operating practices policies and procedures to ensure smooth and efficient office operation; implements new/revised policies and procedures.
Maintains daily engagement calendar of superior; screens requests for appointments and notifies superior of action taken; arranges staff board committee commission and other meetings conferences hearings travel press releases and similar activities; collects and compiles materials and pertinent information for same and briefs superior; rearranges same in consultation with superior when immediate action is required in conflicting situation.
Researches compiles and evaluates data for studies reports and special assignments and prepares reports and correspondence.
Formats and types a variety of materials from written drafts Dictaphones or shorthand containing difficult terminology and confidential information.
Maintains personal confidential and follow-up files.
- Manage the Directors calendar including scheduling meetings appointments and travel arrangements.
- Prepare and organize meeting materials including agendas presentations and supporting documents.
- Screen and prioritize incoming communications including emails phone calls and mail.
- Draft correspondence reports and other documents as needed.
- Maintain confidential files and records.
- Assist with the coordination of POSDC activities and initiatives.
- Support grant management processes by assisting with the preparation of grant-related documents tracking deadlines and maintaining grantee information.
- Assist with contract execution tasks ensuring that documents are complete and that necessary signatures are obtained.
- Coordinate logistics for committee meetings stakeholder meetings and public events.
- Serve as a point of contact for internal and external stakeholders including POSDC staff Commission members government agencies and community organizations.
- Facilitate communication between the Director and key stakeholders.
- Assist in preparing materials for public presentations and meetings.
- Assist with budget tracking and expense reporting.
- Manage office supplies and equipment.
- Coordinate office operations and procedures.
Job Requirements
- Three years experience in coordinating administrative support operations tracking workflow and resolving problems providing guidance and consultation to management customers and others on administrative matters.
- Three years experience in conducting research from multiple sources analyzing data collected and preparing reports letters and administrative documents.
- One year experience in using an automated information system to enter update modify delete retrieve/inquire and report on data.
- One year experience in using standard computer software programs for word processing spreadsheets or databases.
Conditions of Hire
All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.
Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to ourJob Seeker Resources.
DHSS does not provide employment-based sponsorship.
Benefits
To learn more about the comprehensive benefit package please visit our website at Process
The application and resume are evaluated based upon a rating of your education training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and resume to include dates of employment job title and job duties. For education and training list name of educational provider training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment education and training history as it relates to the job requirements.
Once you have submitted your application on-line all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the My Applications tab .
Accommodations
Accommodations are available for applicants with disabilities in all phases of the application and employment process. TDD users may request an auxiliary aid or service by calling or by visiting . You may also call or email for additional applicant services support.
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression.
Employment Type
Full-Time
Key Skills
Similar Jobs
Dr. Job is an online platform that connects employers with skilled job seekers, facilitating the search for job opportunities and top talent. Established in 2015. Dr. Job Pro has emerged as the world premier job portal, attracting thousands of job seekers every day from all over the world.
Follow Dr.Job
Dr Job FZ LLC. 2025 © All Rights Reserved