Sales Executive Assistant
Sales Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Kendrick Recruitment is seeking a highly organised and proactive Sales Executive Assistant to provide comprehensive support to the Group Sales Manager and broader sales team for a luxury property group based in Johannesburg. This role is essential for the smooth execution of operational administrative and coordination tasks within the sales function.
Purpose:
To support the Group Sales Manager and sales team by managing schedules sales reporting internal communications event logistics and project tracking ensuring efficiency and professionalism.
Key Responsibilities:
Executive Support & Sales Administration
Act as primary point of contact for the Group Sales Manager s schedule correspondence and task prioritisation
Maintain updated records across CRM systems and internal tools (e.g. Hubspot ResRequest)
Prepare proofread and format business documents reports and board presentations
Troubleshoot and escalate sales system issues and manage user access requests
Reporting & Sales Stats
Compile and distribute monthly and quarterly sales reports agent performance statistics and key comparisons (year-on-year/month-on-month)
Assist with data gathering and formatting for Sales Connects planning meetings and strategic sessions
Support preparation of business review packs and planning documents
Team Support & Internal Coordination
Assist with onboarding uniform distribution technical needs and resource sharing for new and existing team members
Coordinate weekly team meetings action follow-ups and process compliance
Maintain shared folders and support clear internal communication
Trade Show & Familiarisation Trip Logistics
Manage administrative aspects of trade shows and Fam trips including delegate registration sales kit collation and agent itineraries
Coordinate venue and travel logistics print collateral and post-event reporting
Liaise with internal and property teams to ensure smooth execution
Stakeholder Liaison & Agent Support
Respond to DMC and trade agent requests in the absence of Sales Managers
Ensure professional and timely internal communication and routing of client queries
Log incoming requests and assist in preparing agent-facing materials
Marketing & Resource Management
Collaborate with Marketing to keep sales tools rate sheets fact sheets and image libraries up to date
Distribute sales collateral and ensure brand compliance across trade materials
Track stock of merchandise brochures and branded items for team use
Calendar Management & Planning Support
Maintain the master sales calendar covering trade events Fam trips and deadlines
Coordinate site inspections and distribute weekly reports
Monitor key project timelines and ensure alignment across departments
Required Skills & Experience:
Minimum 5 years experience in an Executive Assistant senior coordination or sales support role preferably within luxury hospitality or tourism
Strong experience with CRM systems (Hubspot preferred) reservations systems (e.g. ResRequest) and API integrations
Highly organised and self-motivated with the ability to manage multiple priorities effectively
Proficient in Microsoft Office Suite (especially Excel and PowerPoint) and digital file management
Excellent verbal and written communication skills; calm clear and professional under pressure
Detail-oriented with a strong sense of responsibility and commitment to confidentiality
Confident managing event logistics and cross-functional workflows
Reliable team player with a service-driven mindset and positive attitude
This is a rewarding opportunity for a dedicated professional to contribute to a high-performing sales team in a luxury property group. Candidates must be proactive detail-focused and able to work in a dynamic fast-paced environment.
Employment Type
Full Time
