Administrative & Operations Assistant - 12867
Administrative & Operations Assistant - 12867
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1 Vacancy
Job Description
Job Title: Studio Operations & Admin Coordinator
Location: Remote (Must be available during CET working hours)
Type: Part-time or Full-time (Flexible depending on candidate)
Start Date: ASAP
About the Role
We are a boutique reformer Pilates studio with a strong brand and growing international presence. Our mission is to provide exceptional studio experiences while cultivating a warm tight-knit community. Were looking for an experienced detail-oriented individual who can take ownership of daily operations and support the team behind the scenes.
If youre proactive highly organized and thrive in a support role that combines customer care admin and light finance this could be the perfect fit.
Key Responsibilities
1. Customer Communications
Respond to client inquiries via email social media and app support using brand-aligned templates.
Maintain timely warm and professional communicationwithout needing day-to-day supervision.
2. Bookkeeping & Accounting
Track and categorize all business expenses using a shared Google Sheet or accounting tool.
Prepare basic monthly financial summaries.
Organize receipts and support inventory tracking and monthly supply orders.
3. Instructor & Class Calendar Management
Maintain and update instructor schedules using Google Calendar Wix or studio management software.
Confirm class coverage send reminders and manage substitutions for instructor absences.
4. Newsletter & Content Coordination
Draft monthly newsletters using Wix based on past examples.
Update small website text/content as needed.
Conduct outreach to nearby offices for corporate discount promotions.
5. Payroll Calculations
Calculate monthly payroll for instructors based on classes taught.
Provide summaries to leadership/accounting for final approval and payment.
Nice-to-Have Experience
Familiarity with CRM platforms or automated client communication tools
Loyalty/referral program tracking
Simple slide creation for internal or external use
Influencer or press outreach using prebuilt templates
Social media support (posting scheduling or DM responses)
Ideal Candidate
Prior experience in a similar role (especially in wellness fitness hospitality or client-facing environments)
Exceptional written English communication
High attention to detail and strong organizational skills
Self-driven reliable and capable of independent work
Availability during Central European business hours (9am6pm CET) with flexibility for occasional urgent evening/weekend tasks
Proficiency with tools like Google Sheets Gmail Slack Wix and studio scheduling software
To Apply
Please send your resume and a brief note about why youre a great fit for this role to insert email or link. Bonus: include a sample of a client message youve written or describe a time you independently solved a problem at work.
Employment Type
Full Time
