Financial Administrator
Financial Administrator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Supplier Administration
- Liaise with existing suppliers and new suppliers on information required.
- Keep updated credit application and information sheets of suppliers.
- Complete all new supplier credit applications.
- Ensure that copies of all documentation are made before sending to head office.
- File invoices and correspondence in a methodical manner for easy access.
- Respond to supplier payment queries.
Financial Administration
- Ensure that the necessary documents are attached to every supplier invoice where applicable as follows goods and services received note delivery note/job card purchase order and quotation.
- Check supplier invoice to ensure it complies with all current legislation.
- Check supplier invoice to purchase order and goods received voucher to verify correctness of quantity and price.
- Ensure that all invoices are authorised for payment by Internal Auditor.
- Send invoices timeously in accordance with DSFM company policies and procedures to DSFM Head Office Finance taking due cognisance of due dates for payment and closing of General Ledger.
- Make copies of all pass-through costs invoices and supporting documentation.
- Capture all invoices on the system
- EAM against pass-through costs captured in GL.
- Prepare a summary according to client requirements of all pass-through costs to be handed to client for invoicing purposes after receiving invoice and schedule from head office.
- The administration control and preparation for payment of monthly invoices for Tsebo Facilities Solutions Recons
- Request statements from Suppliers monthly
- Reconcile according to current statement ensuring all old invoices are requested authorised and uploaded into the system
- Liaise with all the sites and ensuring that all documentation is submitted timeously for processing
- Ensure that all creditors are reconciled and paid only when they fall due.
- Maintain communication channels with suppliers and colleagues to ensure a synergetic relationship
- Ensure that the supplier forwards the relevant documentation timeously.
- Handling financial and commercial queries for all the Sites
- Capture all financial documents on the system including: Invoices and Credit Notes and meeting a target of 45 invoices a day
- Prepare Payment proposals for 15 3045 and 60 Day payments
- To provide financial and administrative support to the various Tsebo Facilities departments
- Filing of recons and invoices
- Checking ageing and ensuring the ageing is clean
- Ensuring that all ad-hoc invoices are filed with all supporting documents
Required Experience:
Unclear Seniority
Employment Type
Gig
