Contract Manager
Contract Manager
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Operational/Contract Supply Chain Assurance
- Ensure sub-contracts meet Tsebo policy and Client Assurance requirements for example but not limited to ABAC 37.2 HSE Modern Slavery etc.
- Ensure sub-contracts are up to date and signed
- Maintain an up to to sub-contract dabase in requisite platforms such as sharepoint portal.
- Ensure up to date screening on-boarding and off-boarding of all sub-contractor employees according to Tsebo and Client Assurance requirements.
- File invoices and correspondence in a methodical manner for easy access.
- Respond to supplier payment queries.
Operational Sub-contractor Database
- Create/matinain an Operational sub-contractor database per Country Region Town Commodity/Service
- Adopt sub-contractors onto Tsebo systems
- Source and adopt alternative sub-contractors to drive efficiency and service improvement
Operational/Contract Efficiencies & Growth
- Negotiate Service Level Agreements aligned to Tsebo and Client Operational Specifications
- Negotiate Rate Cards including PPMs labour travel consumables
- Negotiate warranties
- Actively identify repeat failures/callouts via regular invoice sampling
- Actively identify and valuate opportunities for self performance.
- Engage with wider Tsebo subsidiaries/entities to enable self performance
- Identify and drive conversion of Managing Agent to Principal sub-contracts
- Negotiate Regional Operational contract specific sub-contractor agreements
Operational Contract Management
- Pre-empt sub-contract renewals
- Responsible for contract/site specific communication to sub-contractors.
- Manage and implement with Commercial contract escalations and terminations
- Implement & keep up to date with Operations support contract SLAs
- Support Change Notes upsells downsells site closures new sites from a Contract and Sub-contractor perspective
Recurring Contracts:
- Assist Operations as go between with central sourcing/procurement and Finance
- Ensure that the necessary documents are attached to every supplier invoice where applicable as follows goods and services received note delivery note/job card purchase order and quotation.
- Control and keep up to date recurring billing schedules for Finance
- Check supplier invoice to purchase order and goods received voucher to verify correctness of quantity and price.
- Check correctness of general ledger allocation and coding of invoices against bill of quantities.
- Sign-off all invoices in respect of orders pertaining to services rendered.
- Send invoices timeously in accordance with TFS company policies and procedures to TFS Head Office Finance taking due cognisance of due dates for payment and closing of General Ledger.
- At month-end reconcile pass-through costs on download from Onkey against pass-through costs captured in GL.
- Prepare a summary according to client requirements of all pass-through costs to be handed to client for invoicing purposes after receiving invoice and schedule from head office.
- Prepare journals based on review of cost allocations
- Prepare all commercial reports and submit to clients as per agreed timelines.
- Prepare month end reports for commercial review
Sub-contractor Performance Management:
- Develop Client Operation specific sub-contractor performance management methodology
- Drive and oversee sub-contractor performance management methodology implementation across Operations
- Actively engage with key Operational sub-contractors wrt performance screening and invoicing issues / challenges & interventions
- Ensure Tsebo and Contract Processes and Procedures wrt Supply Chain are rolled out to all geographies
Required Experience:
Manager
Employment Type
Gig
