Corporate and Secretarial Consultant

Job Title: Corporate and Secretarial Consultant

Location: Cape Town

Qualifications Essential:

• Bachelor of Laws (LLB) or Bachelor of Commerce (BCom)
• Corporate Governance or Business Administration qualification

Qualifications Preferred:

• Registered member of the Institute of Company Secretaries of Southern Africa (ICSA)
• Postgraduate Diploma in Corporate Law or Corporate Governance
• LLM (Corporate Law) or MBA with a governance focus
• Membership with governance or compliance associations (e.g. IoDSA Compliance Institute SA)

Experience Required:

• Minimum of 10 years experience as a Company Secretary
• In-depth knowledge of the Companies Act and King IV Report on Corporate Governance
• Advanced proficiency in MS Office Excel secretarial software (e.g. e-Sec) and meeting management tools (e.g. Diligent or Boardpad)

Core Responsibilities:

1. Statutory and Legal Compliance

• Act as Company Secretary in terms of Section 88(2) of the Companies Act
• Guide directors on their statutory duties and responsibilities
• Ensure compliance with relevant laws and company MOI
• Submit annual returns and compliance checklists to CIPC
• Maintain statutory registers and company records

2. Statutory Services

• Handle incorporation deregistration liquidation and restoration of companies and trusts
• Submit amendments to CIPC (MOI director changes financial year-end etc.)
• Liaise with auditors and assist with statutory audits
• Prepare and submit NPO reports in terms of the Non-Profit Organisations Act

3. Governance and Compliance

• Ensure full compliance with governance principles and corporate law
• Maintain corporate delegation frameworks and oversee adherence
• Support and monitor internal governance frameworks
• Provide guidance on King IV application

4. Corporate Administration

• Coordinate workflow and processes for companies trusts and board committees
• Maintain company profiles registers and meeting calendars
• Ensure timely execution of board/committee documentation and reports

5. Corporate Governance Support

• Monitor and report legal and regulatory developments
• Advise on director responsibilities powers and governance best practices
• Assist with director training and onboarding

6. Meeting Management

• Organize board committee and shareholder meetings
• Draft agendas record minutes maintain action logs and track conflicts of interest
• Prepare and circulate notices proxy forms and resolutions
• Facilitate annual general meetings (AGMs)

7. Client Relationship & Advisory

• Provide strategic governance and compliance advice to stakeholders
• Foster strong client and internal relationships through proactive support
• Collaborate with departments and external service providers

8. Documentation & Information Management

• Ensure safe keeping and classification of all statutory and governance documents
• Implement best practices in information governance and archival processes

9. Integrated Reporting

• Assist in drafting and compiling inputs for annual integrated reports
• Coordinate information gathering for external disclosures and reports

10. Internal Business Processes

• Review and update board and committee terms of reference
• Support BBBEE compliance through annual submissions
• Contribute to the design of corporate secretariat strategies and governance plans

11. Specialised Governance Support

• Ensure compliance with Companies Act POPIA PAIA JSE Listing Requirements and other applicable regulations
• Administer share registers director disclosures MOIs and share schemes
• Draft bespoke governance documents and resolutions

12. Knowledge and Best Practice Management

• Promote effective knowledge transfer and retention across teams
• Encourage innovation and continuous improvement of governance practices

Key Competencies:

• Strong analytical and legal interpretation skills
• Excellent communication and stakeholder engagement abilities
• High level of discretion and confidentiality
• Agile innovative and solutions-oriented mindset
• Proven ability to manage complex governance frameworks in dynamic environments

Job Title: Corporate and Secretarial Consultant

Location: Cape Town

Qualifications Essential:

• Bachelor of Laws (LLB) or Bachelor of Commerce (BCom)
• Corporate Governance or Business Administration qualification

Qualifications Preferred:

• Registered member of the Institute of Company Secretaries of Southern Africa (ICSA)
• Postgraduate Diploma in Corporate Law or Corporate Governance
• LLM (Corporate Law) or MBA with a governance focus
• Membership with governance or compliance associations (e.g. IoDSA Compliance Institute SA)

Experience Required:

• Minimum of 10 years experience as a Company Secretary
• In-depth knowledge of the Companies Act and King IV Report on Corporate Governance
• Advanced proficiency in MS Office Excel secretarial software (e.g. e-Sec) and meeting management tools (e.g. Diligent or Boardpad)

Core Responsibilities:

1. Statutory and Legal Compliance

• Act as Company Secretary in terms of Section 88(2) of the Companies Act
• Guide directors on their statutory duties and responsibilities
• Ensure compliance with relevant laws and company MOI
• Submit annual returns and compliance checklists to CIPC
• Maintain statutory registers and company records

2. Statutory Services

• Handle incorporation deregistration liquidation and restoration of companies and trusts
• Submit amendments to CIPC (MOI director changes financial year-end etc.)
• Liaise with auditors and assist with statutory audits
• Prepare and submit NPO reports in terms of the Non-Profit Organisations Act

3. Governance and Compliance

• Ensure full compliance with governance principles and corporate law
• Maintain corporate delegation frameworks and oversee adherence
• Support and monitor internal governance frameworks
• Provide guidance on King IV application

4. Corporate Administration

• Coordinate workflow and processes for companies trusts and board committees
• Maintain company profiles registers and meeting calendars
• Ensure timely execution of board/committee documentation and reports

5. Corporate Governance Support

• Monitor and report legal and regulatory developments
• Advise on director responsibilities powers and governance best practices
• Assist with director training and onboarding

6. Meeting Management

• Organize board committee and shareholder meetings
• Draft agendas record minutes maintain action logs and track conflicts of interest
• Prepare and circulate notices proxy forms and resolutions
• Facilitate annual general meetings (AGMs)

7. Client Relationship & Advisory

• Provide strategic governance and compliance advice to stakeholders
• Foster strong client and internal relationships through proactive support
• Collaborate with departments and external service providers

8. Documentation & Information Management

• Ensure safe keeping and classification of all statutory and governance documents
• Implement best practices in information governance and archival processes

9. Integrated Reporting

• Assist in drafting and compiling inputs for annual integrated reports
• Coordinate information gathering for external disclosures and reports

10. Internal Business Processes

• Review and update board and committee terms of reference
• Support BBBEE compliance through annual submissions
• Contribute to the design of corporate secretariat strategies and governance plans

11. Specialised Governance Support

• Ensure compliance with Companies Act POPIA PAIA JSE Listing Requirements and other applicable regulations
• Administer share registers director disclosures MOIs and share schemes
• Draft bespoke governance documents and resolutions

12. Knowledge and Best Practice Management

• Promote effective knowledge transfer and retention across teams
• Encourage innovation and continuous improvement of governance practices

Key Competencies:

• Strong analytical and legal interpretation skills
• Excellent communication and stakeholder engagement abilities
• High level of discretion and confidentiality
• Agile innovative and solutions-oriented mindset
• Proven ability to manage complex governance frameworks in dynamic environments

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