Portfolio Management Admin Assistant -
Portfolio Management Admin Assistant -
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Salary Not Disclosed
1 Vacancy
Job Description
Position: Portfolio Management Assistant
Working Hours: 9:00am to 5:00 CST
Salary range: USD 1200- 1500 per month (depending on experience)
Location: Remote (Global)
About the Company
The company oversees approximately 600 residential properties primarily single-family homes with active expansion into multifamily housing. The company is known for its efficient processes responsive service and tenant-focused approach.
The Role
We re on the lookout for a detail-driven Portfolio Management Administrative Assistant to lead our utility billing program across properties and tenants. This role is key to ensuring our systems run smoothly bills are processed accurately and tenants receive reliable and transparent service. You ll be working behind the scenes to consolidate utility bills manage chargebacks update internal systems and collaborate with multiple stakeholders. If youre organized tech-savvy and excited to be part of a supportive and high-performing team this could be your next big opportunity.
What You ll Do
- Collect review and enter utility bills (electricity water gas etc.) for multiple properties
- Ensure timely reconciliation and tenant billing in our internal management system
- Flag billing discrepancies and coordinate resolutions with vendors and property managers
- Maintain organized up-to-date billing records and reports
- Monitor utility trends and assist in cost-saving initiatives
- Provide administrative support to the portfolio management team
What You Bring
- Experience in billing admin or property management (1 2 years preferred)
- Strong Excel and data entry skills
- Excellent English communication skills written and verbal
- Keen attention to detail and a love for process improvement
- Ability to work independently in a remote environment and meet deadlines consistently
- Familiarity with tenant ledgers and utility chargebacks
- Working knowledge of property management or real estate processes
Success Looks Like:
- 100% of utility bills processed accurately and on time
- Clear consistent utility chargebacks to tenants
- Organized digital documentation and audit-ready records
- Proactive issue resolution and strong cross-team collaboration
Why Join Us
You won t just be entering numbers you ll be part of a collaborative team building smart systems and better experiences for our tenants and property owners. You ll gain hands-on exposure to portfolio management and your input will shape how we scale.Employment Type
Full-time
