Finance Administrator
Finance Administrator
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1 Vacancy
Job Description
Position Title: Finance Administrator
Position Type: Regular - Full-Time
Position Location: Rosebank
Requisition ID:37621
Applications are invited from suitably qualified candidates to fill the position of a Financial Administrator to be based at the McCain Rosebank site Gauteng.
Purpose of the Job
This role is key to ensuring efficient and responsive administrative support for the Finance function.
Job Accountabilities
Finance administration
- Raising requisitions on Coupa for the Finance function - supplies and services
- Approvals on WNS - confirmer queue and buyers queue for invoice processing
- GRVs for invoices per procedure
- Liaise with finance about payments invoices etc.
Cash administration (Petty cash and Forex)
- Manage the petty cash in Rosebank and reconciliation of petty cash monthly
- Forex applications
- Administration of buybacks for international travel
- Obtain reconciliations for forex from SAF travelers and administer timeous close out of outstanding balances
Fleet administration
- Day to day administration for SAFs fleet of vehicles to include amongst other duties:
- Issuing new fuel cards
- Updating fuel card information (cancellations and additions) Allocations - ensuring the car is at the correct cost centers driver information etc remains updated
- Tracking devices
- Repair approvals
Credit card administration
- Day to day administration for SAFs new credit cards to include amongst other duties:
- Issuing new credit cards administration of limits
- Allocations - ensuring cards are on correct cost centers employee information etc
- Review of balances monthly to ensure timeous processing by employees and approval by managers through Concur
Company secretarial administration
- Assistance to Regional Financial Controller and Company Secretary with:
- Booking of board meeting
- Board meeting minutes
- Submission of CIPC returns
- Changes to directors
- Board resolutions
- Any Co Sec requests
Travel and Entertainment Support
- Liaise with travel agent on quotes and bookings for travel and accommodation arrangements for the finance team.
- Visa applications for the finance team
- Co-ordination and arrangement of all Finance meetings and events e.g. meeting room bookings external venue hire catering etc.
Ad hoc
- Any ad hoc tasks required by the Regional Finance Controller and Finance Director
Technical Competencies
- SAP and other relevant software applications
- Administration /clerical skills
- Knowledge of basic procurement function
- Understanding legal Invoice/Tax invoice requirements
- Understanding and preparing reconciliations
- Able to work with Foreign Currencies
- Financial Acumen: Basic understanding of financial principles
Behavioral Competencies
- Customer Focus: Building strong customer relationships and delivering customer centric solutions. Tact judgment and discretion in handling internal and external contacts.
- Strong attention to detail: Effective in planning prioritizing and executing tasks in a timely manner.
- Results: Quick delivery of results within a limited timeframe. Should be comfortable taking the initiative when faced with administrative decisions.
- Ensure accountability: Holding self and other accountable to meet commitments
- Collaborates: Building Partnerships and relationships within the business
- Confidentiality and Integrity: Maintain the highest standards of confidentiality and integrity ensuring all sensitive information is handled with discretion and professionalism.
Job Holder Requirements
- Tertiary qualification in Finance
- 2 3 years experience in Finance and administration
- Proficiency in MS Office (Word PowerPoint Advanced Excel and Outlook)
- Process requisitions
- Travel and conference support
McCain Foods is an equal opportunity employer. As a global family-owned company we strive to be the employer of choice in the diverse communities around the world in which we live and work. We recognize that inclusion drives our creativity resilience and success and makes our business qualified applicants will receive consideration for employment without regard to race religion color national origin sex age veteran status disability or any other protected characteristic under applicable law.
McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms) please let us knowand we will work with you to find appropriate solutions.
Your privacy is important to us. By submitting personal data or information to us you agree this will be handled in accordance with McCains Global Privacy Policyand Global Employee Privacy Policy as applicable. You can understand how your personal information isbeing handled here.
Job Family:Finance
Division:South Africa
Department:SAF Finance Control
Location(s): ZA - South Africa : Eastern Cape : Port Elizabeth
ZA - South Africa : Free State : Bloemfontein
ZA - South Africa : Gauteng : Bapsfontein
ZA - South Africa : Gauteng : Bedfordview
ZA - South Africa : Gauteng : Bronkhorstspruit
ZA - South Africa : Gauteng : Johannesburg
ZA - South Africa : Gauteng : Katlehong
ZA - South Africa : Gauteng : Springs
ZA - South Africa : KwaZulu-Natal : Durban
ZA - South Africa : Limpopo : Marble Hall
ZA - South Africa : Mpumalanga : Delmas
ZA - South Africa : North West : Lichtenburg
ZA - South Africa : Other : Reference job description
ZA - South Africa : Western Cape : CapeTown
ZA - South Africa : Western Cape : George
Company:McCain Foods (S Africa)
Required Experience:
Unclear Seniority
Employment Type
Full Time
