Administrative Assistant/Document Controls

Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.

We are more than 36000 people in over 70 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.

Role Description:

Arcadis is seeking a motivated and detail-oriented Administrative Assistant/Document Controls tojoin and support our team in the New York / New Jersey area. This position will work full-time in our clients office.

Arcadis is a part of the MPA Delivery Partner team charged with supporting the Gateway Development Commission delivering the Hudson Tunnel Project (HTP).We are building this delivery team by combining our existing global and local experts and bringing on the additional required talent that will be necessary to deliver HTP. We are seeking to engage technical experts excited by this opportunity who would like to join our locally based teams in New York and in New Jersey.

Role Accountabilities:

• Assist project managers and team members with administrative tasks including document preparation report generation data entry and correspondence.
• Coordinate meetings appointments and travel arrangements for project staff visiting teams and stakeholders.
• Maintain project files records and databases ensuring accurate and efficient documentation of project activities.
• Manage incoming and outgoing project correspondence emails and phone calls directing inquiries to the appropriate personnel.
• Support procurement activities including purchase orders invoices and vendor coordination.
• Assist in organizing project events team building activities and office functions to foster a positive work environment.
• Collaborate with internal departments contractors and external partners to facilitate communication and information flow.

Required Qualifications:

• High school diploma or equivalent; additional certification in Office Administration or related field is a plus.
• Proven experience as an Administrative Assistant Office Administrator Document Controls Specialist or similar role preferably in a construction or engineering environment.

Key Skills and Abilities:

• Proficiency in Microsoft Office suite (Word Excel PowerPoint) email management and office software.
• Strong organizational skills attention to detail and ability to multitask effectively in a fast-paced environment.
• Excellent communication interpersonal and teamwork abilities.
• Ability to maintain confidentiality handle sensitive information and prioritize tasks efficiently.

Why Arcadis

We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skills-based approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

Youll do meaningful work and no matter what role youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark on your career your colleagues your clients your life and the world around you.

Together we can create a lasting legacy.

Our Commitment to Equality Diversity Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women minorities people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race creed color religion national origin sex age disability marital status sexual orientation gender identity citizenship status disability veteran status or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical dental and vision EAP 401K STD LTD AD&D life insurance paid parental leave reward & recognition program and optional benefits including wellbeing benefits adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per salary range for this position is $60000 - $90000. Actual salaries will vary and are based on several factors such as experience education budget internal equity project and location.

Join Arcadis. Create a Legacy.

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