Insomniac - Facility Coordinator

Job Summary:

WHO ARE YOU

Do you enjoy dance music Do you excel at exceptional guest experience Then youre in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the all things to do with human resources and company culture. Is this you Read on

WHO ARE WE

Insomniac produces some of the most innovative immersive music festivals and events in the world. Enhanced by state-of-the-art lighting pyrotechnics and sound design large-scale art installations theatrical performers and next generation special effects our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.

Insomniac produces 10000 concerts club nights and festivals for seven million attendees annually across the globe. Since its inception Insomniacs events have taken place in 13 countries across five continents. The companys premiere annual event Electric Daisy Carnival Las Vegas is the worlds largest dance music festival and attracts more than 525000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE

Insomniac Events is seeking a hands-on detail-oriented Facilities Coordinator to support the ongoing operations and upkeep of our Calabasas headquarters. This role is responsible for ensuring the facility remains clean functional secure and well-stocked. The ideal candidate thrives in fast-paced environments takes initiative and can juggle routine maintenance tasks with event support vendor coordination and operational improvements.

RESPONSIBILITIES

Facility Maintenance & Walkthroughs

• Conduct daily walkthroughs of the building and exterior to ensure cleanliness functionality and safety of all areas including restrooms kitchens lighting HVAC systems doors and parking lots
• Troubleshoot equipment issues and coordinate or escalate repairs as needed
• Maintain recycling cleanliness and sustainability practices across common areas

Kitchen & Office Prep

• Handle morning kitchen prep: restocking coffee snacks and breakfast items
• Accept and organize grocery deliveries
• Coordinate and perform Clean Fridge Friday activities (reminders cleaning)

Inventory & Supplies Management

• Monitor and replenish snack janitorial and office supply inventory
• Process internal supply requests (e.g. monitor stands keyboards adapters)
• Track usage and restock cycles to maintain adequate supply levels

Vendor & Technician Coordination

• Schedule technician visits and vendor deliveries
• Act as point of contact for special facilities requests or needs
• Support relationships with regular vendors (e.g. janitorial HVAC recycling)

Shipping & Special Handling

• Support packaging and shipment of items requiring in-person handling such as international certified or legal mail
• Drop off and track deliveries as needed

Event & Move Support

• Assist with physical setup and teardown of internal events
• Support coordination and logistics of in-office moves furniture adjustments or workstation reconfigurations

Security & Safety Oversight

• Monitor security systems and cameras throughout the day and report any concerns
• Assist with check-in and oversight of contractors and visitors entering the building
• Monitor parking lot activity and manage towing coordination when needed

Operational Budget Management (Calabasas HQ)

• Track and reconcile facilities-related expenses for the HQ location
  Reconcile and code P-Card purchases
• Maintain accurate logs and assist with tracking and input of expenses into internal systems (e.g. Concur)

General Support

• Serve as backup coverage for the front desk
• Collaborate with HR and Facilities leadership on ongoing improvements and process streamlining
• Conduct research on vendors systems or tools to improve day-to-day operations

QUALIFICATIONS

• Proven work experience as a Facilities Assistant Receptionist Front Office Representative or similar role
• Extensive customer service experience
• Proficiency with Microsoft Office Suite and Google Suite
• Self-Starter and Go-Getter
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills with the ability to prioritize tasks
• Willingness to perform physical labor (lifting boxes moving chairs etc.)
• Customer service attitude
• Bilingual (Spanish) preferred

WORK ENVIRONMENT

• Must be able to tolerate loud noise levels and busy environments
• May work in drastic temperature climates
• Be able to lift up to 50lbs. when needed
• May travel to work during evening and weekend hours as required to meet deadlines

Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves contribute fully and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations enjoy new experiences and learn from the talented people you will be working with.

Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over) ancestry color religious creed (including religious dress and grooming practices) family and medical care leave or the denial of family and medical care leave mental or physical disability (including HIV and AIDS) marital status domestic partner status medical condition (including cancer and genetic characteristics) genetic information military and veteran status political affiliation national origin (including language use restrictions) citizenship race sex (including pregnancy childbirth breastfeeding and medical conditions related to pregnancy childbirth or breastfeeding) gender gender identity and gender expression sexual orientation intersectionality or any other basis protected by applicable federal state or local law rule ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so including reasonable accommodations related to pregnancy in accordance with applicable local state and / or federal law. As part of its commitment to make reasonable accommodations Insomniac also wishes to participate in a timely good faith interactive process with a disabled applicant to determine effective reasonable accommodations if any which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available including promotion from within employee referrals outside advertising employment agencies internet recruiting job fairs college recruiting and search firms.

Hourly Pay Range: $20.00 - $23.00 USD

Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidates education training and experience as well as the positions work location expected quality and quantity of work required travel (if any) external market and internal value including seniority and merit systems and internal pay alignment when determining the salary level for potential new compliance with the California Law a potential new employees salary history will not be used in compensation decisions.