Administrative Secretary/Bookkeeper (2025-2026) SY

Roswell Independent School District

Job Description

Job Title: ADMINISTRATIVE SECRETARY/BOOKKEEPER

Reports To: ASSISTANT SUPERINTENDENT OF CURRICULUM AND INSTRUCTION

General Job Description:

Under supervision provide bookkeeping and general secretarial functions as they relate to Curriculum Instruction Student and Family services and behavioral health.

Essential Duties and Responsibilities:

1. Follow district polices and administrative rules and regulations
2. General office responsibilities including directing visitors answering phones copying filing providing information shredding and typing correspondence.
3. Maintain accurate and detailed records and documentation of State and Federal programs including expenditure reports data entry organize and disseminate information to the appropriate people.
4. Initiate monitor and maintain RFPs contracts and renewals. Reconcile Operation/supply accounts and reporting.
5. Communicate with Procurement office regarding contracts and professional development.
6. Process purchase orders and requisitions according to federal law and established procedures.
7. Attend to purchase orders to verify all have been approved printed ordered received and paid in a timely manner.
8. Process out-of-district travel reimbursement forms for Student & family services including behavioral health according to established procedures
9. Log and distribute materials equipment and/or supplies.
10. Adhere to all Federal and State guidelines policies and procedures as they relate to Curriculum and Instruction.
11. Coordinate and process Medicaid billing related to general education.
12. Maintain confidentiality with sensitive matters.
13. Be flexible and able to prioritize tasks.
14. Work independently with very little supervision.
15. Work with multiple administrators as needed.
16. Work cooperatively as a member of the Curriculum and Instruction Team on any projects or initiatives for the department.
17. Report to work on time and work no less than 7 hours a day.
18. Attempt to deescalate parents/staff; listening/visiting with them about their concerns prior to them meeting with administrators.
19. Other tasks as may be deemed appropriate and necessary by your supervisor.

Supervisory Responsibilities:

May be required to supervise student workers.

Qualifications:

1. High School diploma or GED Associates degree preferred.
2. Two years experience in bookkeeping accounting or Medicaid billing

Physical Requirements:

Sitting standing lifting and carrying (up to 40 pounds) climbing stairs reaching squatting kneeling having full mobility of fingers/hands and moving light furniture may be required unless ADA accommodations have been mutually agreed on and does not create an undue hardship upon the district.

Safety and Health:

Knowledge of universal hygiene precautions (blood borne pathogens body fluids etc.)

Equipment/Material Handled:

Must know how to properly operate or be willing to learn to operate multi-media equipment including current technology as needed.

Work Environment:

Must be able to work within various degrees of noise and temperature. Interruptions of work are routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignments without direct supervision. After hours work may be required. May work under stressful conditions on occasion.

Terms of Employment:

Salary and work year to be established by the Board.