Office Assistant/Scanning Clerk
Office Assistant/Scanning Clerk
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Job Description
Job description
The Office Assistant/Scanning Clerk plays a crucial role in converting paper documents into digital copies using scanning equipment. This position involves managing digital files raising concerns with equipment maintenance and ensuring the quality of scanned documents. Additionally the incumbent will provide administrative and clerical support to the Finance department reporting directly to upper management and collaborating closely with the Controller and Office Manager and HR.
Responsibilities:
- Convert paper documents into digital copies using scanning equipment.
- Manage and store digital files on computer systems.
- Raise concerns and issues with scanning equipment to technicians.
- Inspect the quality of scanned documents regularly.
- Receive scan and index important documents.
- Verify and upload documents into databases.
- Store and retrieve all work files and records as needed.
- Maintain confidentiality and handle sensitive information with care.
- Perform front-line production work for the Finance department including document preparation scanning and data entry.
- Prepare documents for scanning by organizing straightening pages removing staples and other bindings cutting taping and sifting through pages.
- Follow work processes to ensure optimal output quality and downstream process integrity.
- Perform general clerical task as assigned.
- Work closely with the Controller and Office Manager on various administrative tasks and projects.
Experience/Qualifications:
- Proficiency in using MS Office Suite and Google (especially Spreadsheets).
- Excellent attention to detail and organizational skills.
- Ability to work independently as well as part of a team.
- Effective communication skills both written and verbal
- Excellent computer skills.
- Must be able to lift up to 50 pounds.
- Must be able to sit or stand for extended periods of time.
- Proven experience as an office clerk or in other clerical positions.
Job Type: Full-time
Pay: $19.00 - $21.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Employee discount
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Honda of Tenafly is an Equal Employment Opportunity Employerthat is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race color sex religion sexual orientation national origin disability genetic information pregnancy or any other protected characteristic as outlined by federal state or local laws.
Employment Type
Full-Time
