Registrar

Job Title: Registrar

Report to: Head of School

Shift type: Full time

Contract Term: 12 months

Location: The Islamic School of Irving

Primary Purpose:

Provide accurate and efficient records for students provide general administrative support to school administrators and maintain the school website.

MAJOR RESPONSIBILITIES AND DUTIES:

• Oversee proper reporting and recordkeeping related to student attendance and enrollment including transfers withdrawals statistical reports and census cards
• Ensure the maintenance of adequate and accurate student records with regard to class schedule home address telephone number and attendance
• Ensure all students have complete record folders including obtaining transcripts and other records on students who are new to the district
• Ensure collection and proper coding of items of information pertaining to student maintenance scheduling and grade reporting for processing
• Update ongoing roster and student files transcripts and demographic data
• Informs Administrators and/or Counselors of possible student credit deficiencies and/or unusual placements for the purpose of ensuring student success.
• Interprets transcripts of incoming students (e.g. cum folders record card withdraw grades from the previous school fines/fees from the previous school etc.) for the purpose of ensuring their conformance with district grading curriculum and course credit systems.
• Maintains a variety of files documents and student records (manual and machine) (e.g. permanent student record cumulative folders for all students grades transcripts immunization dates etc.) for the purpose of documenting and/or providing reliable information relative to student records
• Maintains master schedules and course booklet for the purpose of ensuring availability and accuracy of information.
• Prepares documents (e.g. student lists transcripts Graduation/Dropout Reports Ethnic Report Course Enrollment programs bulletins reports memos letters etc.) for the purpose of documenting activities providing written reference and/or conveying information.
• Processes requests from students other districts colleges/universities and/or employment agencies (e.g. transcripts job verification etc.) for the purpose of providing requested information.
• Supports assigned school personnel (e.g. answers phones greets students/parents overseas students etc.) for the purpose of ensuring the efficient operation of the site. Plan and schedule tasks taking into consideration school priorities and the departmental calendar

• Collect all data required to maintain systems supporting transcripts grade reporting rank-in class student scheduling school master schedule instructors file special needs LPAC/Bilingual busing immunization social security/state ID numbers city and state and country of birth language surveys college entry codes TAG program dropout recovery and student demographic data
• Verify the accuracy of all processed data recognize discrepancies and take corrective action in support of PEIMS and court reporting requirements
• Complete all input documents and update student database via electronic data transmission to maintain systems supported including the school instructor file student demographic and enrollment data grade reporting and attendance
• Maintains and respects the confidentiality of student and school personnel information;
• Serves as secretary to the Director of Counseling and the guidance staff; provides information; prepares correspondences and related matters; prepares and maintains files and records; assists teachers parents and students;
• Receives and greets persons or groups calling on guidance department staff; answers telephones provides information takes and dispatches messages as needed;
• Periodically update school wbsite create flyers work on graduation events and other events in general
• Performs related tasks as assigned by administrator(s) in accordance with the school/policies and practices.

WORKING CONDITIONS AND PHYSICAL DEMANDS:

• The environmental factors described here are representative of those that may be present in the workplace while the employee performs the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job the employee is regularly required to stand; walk; use hands to finger handle grasp or feel; reach with hands and arms; push and pull and talk hear and smell. The employee is occasionally required to stoop kneel or crouch. Employees in this position may encounter prolonged sitting and/or standing. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision distance vision color vision and ability to adjust focus.
• This position may require working with a diverse group of individuals. This position may require working with students of all ages as well as parents and staff. Employees in this position may encounter stressful situations where a professional attitude will be required. Multi-tasking is essential as deadlines and frequent interruptions are common.

Education/Training (Requisite Skills and Training):

• A bachelor degree in business or related field with experience working in an office or school environment.
• Must be self-motivated and able to respond quickly and effectively to changing priorities. Must be detail-oriented organized and efficient.
• Solid written oral and presentation skills.
• Must be a proficient MS Office user especially Excel. Basic knowledge of math and documentation processes. Professional telephone etiquette.
• Should be flexible with work schedule to work weekend and evening hours as required.
• Must be eligible to work in the United States.
• The successful candidate must be able to pass a background check and drug test.
• Familar with FACTS/Renweb is a plus

Please note this is not a contract letter. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities duties and skills that may be required. The Administration and/or supervisor have the right to add or change duties at any time.

Position Summary: The ideal candidate will play a role in maintaining accurate and efficient records for students and providing general administrative support to school administrators.

Responsibilities:

• Oversee proper reporting and recordkeeping related to student attendance and enrollment including transfers withdrawals statistical reports and census cards
• Ensure the maintenance of adequate and accurate student records with regard to class schedule home address telephone number and attendance
• Ensure all students have complete record folders including obtaining transcripts and other records on students who are new to the district
• Ensure collection and proper coding of items of information pertaining to student maintenance scheduling and grade reporting for processing
• Update ongoing roster and student files transcripts and demographic data
• Informs Administrators and/or Counselors of possible student credit deficiencies and/or unusual placements for thepurpose of ensuring student success.
• Interprets transcripts of incoming students (e.g. cum folders record card withdraw grades from the previous school fines/fees from the previous school etc.) for the purpose of ensuring their conformance with district grading curriculum and course credit systems.
• Maintains a variety of files documents and student records (manual and machine) (e.g. permanent student recordcumulative folders for all students grades transcripts immunization dates etc.) for the purpose of documentingand/or providing reliable information relative to student records.
• Maintains master schedules and course booklet for the purpose of ensuring availability and accuracy of information.
• Performs enrollment and unenrollment activities on the automated student information system (e.g. studentinformation cum folder monthly enrollments counts withdraw student etc.) for the purpose of ensuring compliancewith financial legal state or federal requirements.
• Prepares documents (e.g. student lists transcripts Graduation/Dropout Reports Ethnic Report Course Enrollmentprograms bulletins reports memos letters etc.) for the purpose of documenting activities providing writtenreference and/or conveying information.
• Processes requests from students other districts colleges/universities and/or employment agencies ( job verification etc.) for the purpose of providing requested information.
• Supports assigned school personnel (e.g. answers phones greets students/parents overseas students etc.) forthe purpose of ensuring the efficient operation of the site.
• Plan and schedule tasks taking into consideration school priorities and the departmental calendar
• Collect all data required to maintain systems supporting transcripts grade reporting rank-in-class student scheduling school master schedule instructors file special needs LPAC/Bilingual busing immunization social security/state ID numbers city and state and country of birth language surveys college entry codes TAG program dropout recovery and student demographic data
• Verify the accuracy of all processed data recognize discrepancies and take corrective action in support of PEIMS and court reporting requirements
• Complete all input documents and update student database via electronic data transmission to maintain systems supported including the school instructor file student demographic and enrollment data grade reporting and attendance
• Maintains and respects the confidentiality of student and school personnel information;
• Serves as secretary to the Director of Counseling and the guidance staff; provides information; prepares correspondences and related matters; prepares and maintains files and records; assists teachers parents and students;
• Receives and greets persons or groups calling on guidance department staff; answers telephones provides information takes and dispatches messages as needed;
• Performs related tasks as assigned by building administrator(s) in accordance with the school/policies and practices.

WORKING CONDITIONS AND PHYSICAL DEMANDS:

• The environmental factors described here are representative of those that may be present in the workplace while the employee performs the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job the employee is regularly required to stand; walk; use hands to finger handle grasp or feel; reach with hands and arms; push and pull and talk hear and smell. The employee is occasionally required to stoop kneel or crouch. Employees in this position may encounter prolonged sitting and/or standing. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision distance vision color vision and ability to adjust focus.
• This position may require working with a diverse group of individuals. This position may require working with students of all ages as well as parents and staff. Employees in this position may encounter stressful situations where a professional attitude will be required. Multi-tasking is essential as deadlines and frequent interruptions are common.

Education/Training (Requisite Skills and Training):

• An associate degree in business or related field with experience working in an office or school environment.
• Must be self-motivated and able to respond quickly and effectively to changing priorities.
• Must be detail-oriented organized and efficient.
• Solid written oral and presentation skills. Must be a proficient MS Office user especailly MS Excel.
• Basic knowledge of math and documentation processes.
• Professional telephone etiquette.
• Should be flexible with work schedule to work weekend and evening hours as required.
• Must be eligible to work in the United States. The successful candidate must be able to pass a background check and drug test.