Administrative Assistant (School Age Child Care)

ORGANIZATION DESCRIPTION

Founded in 1965 the Chinese-American Planning Council Inc. (CPC) aims to promote the social and economic empowerment of Chinese American immigrant and low-income communities. Today CPC is the nations largest Asian American social services agency and offers more than 50 programs at over 35 sites throughout New York City including early childhood education school-age care youth services workforce development community services and senior services. CPC strives to be the premier social service and leadership development 2017 CPC launched Advancing Our CommUNITY its organization-wide strategy to expand services to address persistent needs and emerging trends and to improve leadership skills among staff and community 2022 our core programs and emergency services reached 200000 people living in all five boroughs and all 51 city council the summer of 2022 CPC was recognized as the number one Chinese American organization in New York City to recommend to a Chinese immigrant looking for in-language and culturally competent resources according to a recent survey. This accomplishment is a testament to the incredible work and dedication of our staff. (For more information please visit: SUMMARY

CPC School Age Child Care (SACC) programs are after school and summer programs that serve approximately students from grades K-5 each year (ages 5-12). The goal of the program is to support students in all learning areas including intellectual academic physical social and emotional growth. The program offers creative and structured activities to strengthen participants academic skills and incorporates the disciplines of science technology engineering and mathematics (STEM) in a variety of projects as well as art and physical activities. SACC Programs generally operate on weekdays from 2:00 pm - 6:00 pm with possible evenings weekends and school holidays.

JOB SUMMARY

The Chinese-American Planning Council (CPC) is seeking organized and proactive Administrative Assistants to join our afterschool programs at the following sites:

• PS 160 5105 Fort Hamilton Parkway Brooklyn NY 11219
• PS 255 1866 E 17th Street Brooklyn NY 11229

Reporting to the on-site Program Director the Administrative Assistant is responsible for coordinating office operations managing program documentation and supporting staff and families to ensure the efficient and smooth functioning of the program and agency. Candidates should demonstrate a growth mindset showing eagerness to learn adapt and continuously improve their skills and contributions.

ESSENTIAL RESPONSIBILITIES

• Perform a variety of administrative duties requiring comprehensive knowledge of program operations including student registration and scheduling program activities through DYCD Connect.
• Produce correspondence reports and memoranda; schedule meetings and appointments; and maintain organized staff and student files and records.
• Document student attendance and incidents in compliance with program rules and agency policies.
• Prepare budgets create check requests and track program expenditures accurately.
• Serve as a liaison between the finance department and the program to facilitate communication and smooth operations.
• Maintain an organized office environment including paperwork financial and personnel files and upkeep of office equipment and supplies. Monitor inventory and order supplies as needed.
• Communicate effectively and professionally with families community members and staff through verbal and written correspondence.
• Answer phone calls and assist or direct community members to appropriate personnel as necessary.
• Train and supervise clerical personnel as assigned.
• Oversee assigned Work Learn Grow participants Summer Youth Employment Program (SYEP) participants and volunteers.
• Perform other duties as assigned by the Program Director or Site Supervisor.

QUALIFICATIONS

Education and Experience:

• Knowledge and proficiency in the use of technology relevant to administrative functions.
• Understanding of clerical practices and office procedures.
• Proficiency in Microsoft Office applications (Word Excel Outlook etc.).

Skills and Competencies:

• Excellent communication organizational and interpersonal skills.
• Strong social and emotional maturity with the ability to manage multiple priorities and work collaboratively.
• Knowledge of the principles of positive youth development.
• Demonstrated leadership collaboration and diplomacy skills.
• Demonstrated growth mindset with willingness to learn accept feedback and continuously develop professionally.
• Bilingual language proficiency preferred:
  • PS 160: Mandarin Cantonese or Fujianese
  • PS 255: Russian Chinese (Mandarin or Cantonese) or Spanish

COMPENSATION & BENEFITS OVERVIEW

• $20.00 - $20.00 per hour; 25 hours per week through June 2026
• CPC offers a comprehensive benefits package including but not limited to generous paid time off (holiday sick and vacation time) Medical Dental Vision Basic Life Insurance Coverage Commuter Benefits and a 403(b) Retirement Plan

HOW TO APPLY

Interested individuals should submit their resume along with a cover letter addressed to Mary Cheng and Ashley Huang when applying online via CPCs website: or selected online job boards. Candidates should indicate which location they would like to be considered for. All documents should be submitted as one single file. Applicants may reach out to with any questions or further inquiries.

CPC is an Equal Opportunity Employer. CPC values a diverse equitable and inclusive workplace and strongly encourages women BIPOC immigrants LGBTQ individuals with disabilities and veterans to apply.