Administrative Technician* - Office of Legal Affairs

Are you RichmondR.E.A.D.YRespect.Equity.Accountability.DiversityYOU!!!

This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent fostering growth opportunities and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice we are thrilled about the below employee benefit enhancements:

• Virginia Retirement System (VRS)
• Language Incentive
• Referral Bonus
• Tuition Assistance Program

Are you Richmond R.E.A.D.Y
Respect. Equity. Accountability. Diversity You!!!

With over 4000 employees the City of Richmond is an Employer of Choice among cities throughout the nation. The City strives to hire and retain employees who bring dedication and talent to the workforce. At the City of Richmond we understand that a diverse and inclusive workforce is essential for fostering creativity enhancing problem-solving and driving success. As an Employer of Choice the City offers competitive compensation and benefits packages ongoing learning and development opportunities and a supportive and inclusive work environment. If working in this kind of organization inspires you we encourage you to apply. Welcome aboard! Are you Richmond R.E.A.D.Y!

The City of Richmond Police Departmentis seeking qualified candidates for the position of Administrative Technician within the Office of Legal Affairs. The incumbent will provide semi-skilled and skilled clerical and office support requiring independent initiative in the areas of accuracy neatness and timeliness of work product. As assigned work may include receptionist duties including furnishing general information within prescribed rules; data entry; document preparation including proof-reading and editing; filing and maintaining filing systems; mail processing; routine record-keeping; arranging appointments and schedules; preparing meeting agendas and taking minutes; processing financial transactions including verification of mathematical accuracy and proper coding; copying; and ordering or maintaining supply inventories.

• Monitoring the Richmond Police Departments FOIA email account
• Processing incoming FOIA requests including ensuring that each new FOIA request received via email is acknowledged opening files inputting new files into the division spreadsheet for proper tracking
• Corresponding with requestors to ensure that all of the necessary information has been obtained to allow for responses to those FOIA requests
• Prioritizing requests for efficient responses
• Drafting and sending extension letters
• Closing files for completed FOIA requests and filing closed requests
• Receiving incoming subpoenas duces tecum and U-Visa applications creating folders for those files and assisting with retrieving investigative reports related to the requests
• Completing other administrative tasks as needed

MINIMUM TRAINING AND EXPERIENCE:

• High School Diploma or GED
• Two years of related clerical or office support experience
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification

LICENSING CERTIFICATIONS and/or OTHER SPECIAL REQUIREMENTS:

• A Notary Public designation may be required for some assignments.

KNOWLEDGE SKILLS AND ABILITIES:
TYPICAL KNOWLEDGE SKILLS AND ABILITIES: These are a representative sample; position assignments may vary.

Knowledge (some combination of the following):

• English language and grammar
• Standard office equipment such as multi-line phones computers copiers fax machines scanning machines etc.
• Software such as Microsoft Office Suite (Word Excel Outlook etc.)
• Basic arithmetic calculations and mathematics
• Administrative and clerical procedures such as word processing managing files and records and designing forms
• Office functions clerical duties and business principles

• Entering data accurately
• Maintaining confidentiality
• Thinking critically to solve problems
• Utilizing negotiation techniques and bringing others together to achieve positive business outcomes
• Data entry
• Customer service
• Verbal and written communication

• Follow established procedures
• Pay attention to detail
• Work independently with little supervision
• Work and support a team/staff
• Multi-task
• Management time
• Use sound judgment and make important decisions
• Work in a fast-paced environment

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process please contact Jessica McKenzie Human Resources Manager by email at .

This policy applies to all terms and conditions of employment including recruitment hiring placement promotion termination layoff transfer leaves of absence compensation and training.

The City of Richmond Values Veterans.We are an official V3 Certified Company.

The City of Richmond is a proud partner with the US Army Partnership for Your Success PaYS Program.