Administrative Assistant III - Communication Sciences and Disorders
Administrative Assistant III - Communication Sciences and Disorders
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Job Description
DEPARTMENT/ADMINISTRATION: Administrative Assistant III - Communication Sciences and Disorders
POSITION: Staff Temporary Full-time (40 Hours)
SALARY: $20.00-$23.94
HIRING RANGE:Anticipated hiring range is near or at the minimum of the classification
commensurate with candidates education experience skills and training.
AVAILABLE:Immediately
BENEFITS OVERVIEW:BROCHURE
POSTING DATE: August 8 2025
APPLICATION DEADLINE:Open Until Filled Apply Immediately
Definition of Classification:
The Administrative Assistant III (AA III) is a highly organized and proactive professional responsible for providing comprehensive administrative clerical and logistical support within the Communication Sciences and Disorders (CDIS) department. This role is pivotal in ensuring the smooth and efficient operation of the department which encompasses both undergraduate and graduate studies as well as community service initiatives. The AA III will act as the primary support staff person in coordinating and implementing day-to-day office operations supporting graduate student recruitment and admissions facilitating faculty search processes managing departmental finances and ensuring coordination of student activities and departmental events.
As the AA III you will serve as a key liaison between students faculty and campus support services assisting with academic and administrative tasks and ensuring effective communication across departments. You will take ownership of multiple essential duties from scheduling and coordinating graduate admissions to handling faculty administrative needs and maintaining department resources. The ideal candidate will have strong organizational skills attention to detail and the ability to work independently in a fast-paced diverse environment. A focus on confidentiality customer service and multi-tasking is essential with a preference for bilingual candidates to ensure broader communication accessibility.
Duties and Responsibilities:
The duties and responsibilities include but are not limited to the following:
Coordinate graduate student recruitment activities including managing inquiries scheduling visits and facilitating communications.
Process graduate student applications admissions documents and maintain accurate records of admission statuses.
Organize and coordinate graduate student activities such as orientations comprehensive exam meetings and commencement events.
Serve as a liaison to campus support services such as registrar financial aid and student services assisting students with various administrative tasks.
Audit review and process applications for state licensure national certification and credentialing for students and faculty.
Assist with faculty search processes including preparing documentation organizing meetings and coordinating travel arrangements.
Support department chair and faculty in accreditation activities adjunct contracts and course scheduling.
Prepare purchase orders track budgets and maintain office supply inventory.
Handle check requests expense tracking and other financial documentation related to departmental operations.
Submit work orders for building maintenance and coordinate room reservations for department events.
Collaborate with University Marketing and Communication to manage departmental social media efforts.
Maintain confidentiality for department-related matters including sensitive student and faculty information.
Adhere to all department safety housekeeping policies and legal requirements.
Perform additional administrative duties as required including special projects and ad hoc requests from department leadership.
Qualification Guidelines
Any combination equivalent to but not limited to the following:
Experience/Training/Education:
Required:
High school diploma or equivalent; additional coursework or experience in administrative support (2-3 years) preferred.
At least 5-8 years of related experience with increasing responsibilities in administrative or office management roles.
Knowledge of word processing spreadsheets database software and publication software.
Experience in budgeting recordkeeping and managing office supplies.
Excellent communication and organizational skills with the ability to manage multiple tasks simultaneously.
Ability to work independently exhibit initiative and problem-solve in a fast-paced environment.
Preferred
Associates or Bachelors degree in Business Administration Communications or related field.
Experience in a higher education or administrative setting preferably with graduate admissions or academic support.
Proficiency in office software (Microsoft Office Suite Google Workspace) and student information systems (e.g. Banner PeopleSoft).
Experience in managing social media or coordinating marketing efforts.
Familiarity with budgeting or financial recordkeeping.
Bilingual in Spanish and English.
Strong attention to detail multitasking ability and ability to work under tight deadlines.
Collaborative mindset with experience working in diverse teams.
Relevant certifications in administration or project management (e.g. Certified Administrative Professional).
Knowledge and Skills:
Ability to organize prioritize and execute tasks independently with minimal supervision.
Proficiency in administrative software including word processing spreadsheets and databases.
Strong interpersonal skills including the ability to interact effectively with a diverse population of students faculty and staff.
A high level of discretion and the ability to maintain confidentiality.
Ability to navigate a complex academic environment and collaborate across multiple departments.
Physical Requirements/Working Conditions:
Working Conditions:
This position is based in a professional office environment and generally follows standard business hours. Occasional flexibility may be required to meet deadlines or address urgent matters. The role involves working primarily in an indoor office setting with limited walking across campus to attend meetings or deliver documents. The position also requires regular use of computers phones printers and other office equipment for communication scheduling and administrative tasks. Occasional evening or weekend attendance at relevant campus events.
Physical Demands:
Incumbents regularly sit for long periods; walk short distances on a regular basis; may travel to various locations to attend meetings and conduct work; use hands and fingers to operate an electronic keyboard or other office machines; reach with hands and arms; stoop or kneel or crouch to file; climb stairs; speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voices over telephone and in person; and lift carry and/or move objects weighing up to 20 pounds.
TO APPLY: A resume/CV and cover letter are compliance with The Americans with Disabilities Act if selected for the interview process and accommodations are needed please call . If you are unable to complete an application due to a disability contact us at to ask for accommodation or an alternative application process.
HIRING RANGE:Anticipated hiring range is near or at the minimum of the classification commensurate with candidates education experience skills and training. The University of Redlands is required to provide a reasonable estimate of the compensation range for this role. This range considers the wide range of factors that are considered in making compensation decisions including but not limited to experience skills knowledge abilities education licensure and certifications and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position is defined as theHiring Range. Placement within the Hiring Range is determined by internal equity and relevant qualifications.
BACKGROUND CHECK:Satisfactory completion of a background check (including a criminal records check) is required for employment. The University will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current employee who was conditionally offered the position.
DRIVERS LICENSE CHECK:Possession of a valid Drivers License is required for certain positions. Employees in positions that require a valid Drivers License will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid drivers license and reflects driving record.
PHYSICAL AND PSYCHOLOGICAL EXAMS:For certain positions typically in Public Safety Facilities Athletics and Information Technology Services departments employment is contingent upon a candidate passing a pre-employment physical exam with the ability to lift in excess of 50 Safety Officers in addition to a pre-employment physical exam will also be required to pass a psychological evaluation.
FOR MORE INFORMATION VISIT
SUBMISSION OF A RESUME OR APPLICATION INDICATES AGREEMENT THAT THE UNIVERSITY MAY VERIFY ANY AND ALL INFORMATION CONTAINED THEREIN.
MEMBERS OF UNDERREPRESENTED GROUPS ARE ENCOURAGED TO APPLY.
AN EQUAL OPPORTUNITY EMPLOYER
Employment Type
Full-Time
