Accounts Payable Clerk

Position Summary

The accounts payable clerk will assist in various functions of the Finance Department as needed. Functions of the job will include responsibility for verify accounts payment approvals processing checks/ACH/Virtual credit card payments student refund payments purchasing card review and journal entries.

Essential Duties and Responsibilities

The essential functions include but are not limited to the following:

• Process accounts payable checks/ACH/Virtual credit card payments weekly
• Verify department and VP approvals on payment requests
• Verify vendor account to avoid double payments
• Process of purchasing cardholder transactions
• Post and reconcile miscellaneous payments received
• Fiscal year end processing
• Reconcile monthly vendor statements obtain vendor invoices and work with University personnel for approvals
• Maintain Prepaid accounts
• Maintain sales tax status with states
• Open and distribute US mail and emails daily for the Finance Department
• Verify checks processed match check copies and mail checks
• Maintain vendor IRS W-9 file and update information as needed
• Maintain ACH and Virtual credit card file and update information as needed
• Email ACH vendors on payments processed
• Complete online payments monthly to our credit card vendors
• Process Purchase Order requests including verifying approvals and department balance available
• Maintain drivers list and requests sent to our insurance company for new drivers
• Filing
• Notary
• Other duties as assigned or required.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

Required Qualifications (Knowledge Skills and Abilities)

Must understand and support the Mission Vision and Code of Ethical Conduct of Walsh University as a Catholic higher education university as expressed in Ex Corde Ecclesiae and possess the following:

Education: High School or Associates degree.

Work Experience: 1 3 years experience in accounts payable preferred.

Skills and abilities:

• Professional demeanor and ability to interact with charity towards students staff and faculty. Positive attitude a must.
• Understand Excel Microsoft Word Adobe
• Knowledge of Banner (Ellucian) software preferred but not required.
• Must be highly organized detail oriented and mindful of deadlines.
• Positive and collaborative attitude a must.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Perform required duties for the position through normal day -to-day functions including but not limited to ability to move around the office use of stairs prolonged sitting performing desk-based computer tasks use of a computer monitor standing walking between offices and campus buildings; use fine manipulation and grasp; use a telephone; write by hand.
• Work in close proximity of others.

Application Instructions

Applicants must submit a completed online application and any additional documents requested by the search/interview committee. This may include resume unofficial transcripts etc.

About Walsh University

Walsh University is seeking a dynamic energetic and passionate individual who is enthusiastic about the environment found on a private values based Catholic liberal arts campus. Walsh University believes in the desirability of a small university that promotes academic excellence a diverse community and close student-teacher interactions. A commitment to the Judeo Christian tradition diversity and service learning are critical to the mission of Walsh University. Walsh University is committed to principles of equal opportunity and is an equal opportunity employer.