Validations Specialist 08/06/25
Validations Specialist 08/06/25
Posted on :
09-08-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
09-08-2025
Job Description
Primary Purpose
The Validations Specialist is a clerical/administrative position that provides support for Validations. Duties include
assisting the Validations Analyst(s) to ensure the agency is in compliance with applicable state and national policies
governing the use of Florida Criminal Information Center/National Criminal Information Center (FCIC/NCIC) CJNet
and other related information systems. This position will perform entries and clears from the FCIC/NCIC system upload
information into supplemental reports and other duties as assigned while maintaining the highest level of confidentiality.
Education and Qualification Requirement
- High School Diploma or Equivalency
- Valid Florida Drivers License
- Type 25 WPM
- Basic knowledge of Microsoft Word Excel and Outlook
- Basic knowledge of general office equipment
- FDLE/NCIC Full Access Terminal Operator Certification required or become certified within six (6) months.
Duties
- Enter and review NCIC Unidentified Deceased/Missing person report
- Process wrecker requests for title and lien information
- Respond to and request assistance from another agency
- Request enter operate validate. modify or destroy FCIC/NCIC information inquires entries and modifications
- Send FCIC/NCIC administrative messages
- Conduct DMV inquiries
- Run FCIC/NCIC and/or local checks on property
- Retrieve enter verify information from local agencies
- Assist with audits
- Mail validation letter(s) to victim(s) via certified mail with return receipt request to verify stolen property or missing persons maintain logs of all correspondence mailed follow up by telephone if no response
- Attend FDLE CJIS and FCIC Region II meetings and Symposiums
- Issue assign update correct CJIS passwords/log-on verify proper training of all operators in accordance with established policies and procedures
- Write supplemental narratives in Case Management
- Run and disseminate criminal history information
- Request DNA and dental records to add to missing person entries
- Follow up with wrecker companies on abandoned vehicle entries
- Register FCIC users to attend Full Access class
- Remove retained fingerprints from FALCON when employee separates from SJSO
- Validate records
- Store and dispose of FCIC/NCIC teletype files
- Cancel or clear FCIC/NCIC entries
- Recognize minor typographical/clerical errors
Job Controls and Complexities
- Demonstrates a positive working relationship with personnel in the agency.
- Report directly to supervisor
- Adhere to laws/agency policy/rules/ regulations/SOP/ procedures
- Maintain confidentiality/security of files and information obtained in the course of employment
- Maintain continuity and operational efficiency by accurate and timely dissemination of information to staff and co-workers
- Provide assistance to citizens visitors employees and other public and private entities in an effort to meet their needs and build positive community relationships
- Adhere to leave overtime and attendance policies/procedures (i.e. arrive promptly regular attendance at work notification to supervisor regarding absence from work due to illness or untimely incidents etc.)
Contacts
- General Public
- SJSO Employees
- Other Government Entities
Grade Classification
- Intermediate level to advance level work
- Technical assistant work
- Requires practical knowledge of guidelines relating to a particular program area
- Does require independent decision making
Physical Environment
- Normal business hours apply; however hours may vary and overtime may be necessary including nights holidays and weekends
- Position is considered essential tactical personnel during disasters and emergencies
- Work is primarily in an office environment
- Regular attendance is required due to the workload associated with this position
- Contact with public and SJSO personnel
- Sit for long periods
- See at normal range or with accommodations
- Hear at normal level or with accommodations
- Speak understandably
- Manual dexterity
- Ambulate independently
- Frequently grasp/push/pull/bend/squat/lift/carry items up to 20 lbs.
- Occasionally reach above head/kneel/walk/climb/stoop/stand/lift items up to 20 lbs.
Important Information
Regular attendance is critical to the success of this position and assignment and is required of all Agency personnel.
The list of tasks policies and proficiencies for this position as well as any statements contained within this page are
considered essential. All requirements are subject to possible modification to reasonably accommodate individuals with
disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety
of themselves other employees or the public. This job description in no way states or implies the listed duties are the only
duties to be performed by the employee occupying this position. Employee will be required to follow any other job-related
instructions and to perform any other job-related duties requested by his/her supervisor.
See SJSO Policy for additional information on agency expectations and Senior Status requirements
EFFECTIVE: 05/20/2022
History: Job Description Update
Required Experience:
Unclear Seniority
Employment Type
Full Time
Key Skills
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