Operations Administrative Assistant
Operations Administrative Assistant
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Job Description
JOB DESCRIPTION:
Working at Abbott
At Abbott you can do work that matters grow and learn care for yourself and family be your true self and live a full life. Youll also have access to:
- Career development with an international company where you can grow the career you dream of.
- Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year
- An excellent retirement savings plan with high employer contribution
- Tuition reimbursement the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelors degree.
- A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
- A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity working mothers female executives and scientists.
The Opportunity
This position works onsite out of our Pleasanton CA location in the Heart Failure Abbotts Heart Failure (HF) business were developing solutions to diagnose monitor and manage heart failure allowing people to restore their health and get on with their lives.
This role provides administrative support to the business in support of key objectives milestones and timelines.
What Youll Work On
Provide administrative support to business.
Performs general administrative duties as assigned which may include completing expense reports telephone support
filing and special projects.
Collects and compiles data for management review using MS applications.
May be responsible for coordinating with others in maintaining department budgets. Tracks expenditures of the
department as assigned.
Manages and coordinates various projects as needed.
Support all Company initiatives as identified by management and in support of Quality Management Systems (QMS)
Environmental Management Systems (EMS) and other regulatory requirements.
Complies with U.S. Food and Drug Administration (FDA) regulations other regulatory requirements Company policies
operating procedures processes and task assignments. Maintains positive and cooperative communications and
collaboration with all levels of employees customers contractors and vendors.
Performs other related duties and responsibilities on occasion as assigned.
Works with our various vendors & suppliers
May coordinates the visits for our suppliers to perform inventory and reorder functions.
Orders non-inventory consumable items.
Works with Accounting dept. to approve and close out POs for payment.
May assigns lockers to employees and performs locker audits.
May be trained in the Sterile Packaging dept. as well as in the Cleanroom for both acute and chronic product lines.
May organize lunches with visitors and company events.
Required Qualifications
- High School Diploma / GED an equivalent combination of education and work
- Minimum 5 years Administrative support
- Experience working in a broader enterprise/cross-division business unit model preferred.
- Able to maintain strict confidentiality.
- Ability to meet deadlines on multiple assignments/projects and operate with a sense of
- urgency as required.
- Possesses excellent judgment and initiative to make independent decisions.
- Ability to work outside of standard business hours in support of department as needed.
- Exhibits strong organizational skills.
- Excellent interpersonal written and verbal communication skills.
- Demonstrates high attention to detail.
- Ability to work cooperatively and productively with all levels of employees.
- Computer proficient with advanced capabilities to utilize MS Word PowerPoint MS
- Project and Excel.
- Ability to work in a highly matrixed and geographically diverse business environment.
- Ability to work within a team and as an individual contributor in a fast-paced changing
- environment.
- Ability to leverage and/or engage others to accomplish projects.
- Strong verbal and written communications with ability to effectively communicate at
- multiple levels in the organization.
- Multitasks prioritizes and meets deadlines in timely manner.
- Strong organizational and follow-up skills as well as attention to detail.
- Ability to maintain regular and predictable attendance.
- Occasional or regularly scheduled overtime is a requirement of this position.
Learn more about our health and wellness benefits which provide the security to help you and your family live full lives:
Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer committed to employee diversity.
Connect with us at on Facebook at and on Twitter @AbbottNews.
The base pay for this position is
$22.30 $44.60/hourIn specific locations the pay range may vary from the range posted.
JOB FAMILY:
Administrative Support
DIVISION:
HF Heart Failure
LOCATION:
United States > Pleasanton : 6035 Stoneridge Dr
ADDITIONAL LOCATIONS:
WORK SHIFT:
Standard
TRAVEL:
Not specified
MEDICAL SURVEILLANCE:
Not Applicable
SIGNIFICANT WORK ACTIVITIES:
Awkward/forceful/repetitive (arms above shoulder bent wrists) Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day) Continuous standing for prolonged periods (more than 2 consecutive hours in an 8 hour day) Keyboard use (greater or equal to 50% of the workday)Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.
EEO is the Law link - English: EEO is the Law link - Espanol:
Employment Type
Full-Time
Key Skills
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