Procurement Services Coordinator
Procurement Services Coordinator
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$ 54142 - 75774
1 Vacancy
Job Description
Job Description Summary
Department - ProcurementJob Description
OPEN TO CURRENT PIMA COUNTY EMPLOYEES ONLY
Job Type: Classified
Job Classification: 5555 - Procurement Services Coordinator
Salary Grade: 11
Pay Range
Hiring Range: $54142 - $64958 Annually
Pay Range: $54142 - $75774 Annually
Range Explanation:
Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors including your skills qualifications experience education licenses training and internal equity.
Pay Range is the entire compensation range for the position.
Pima County Procurement Department has an opening for a Procurement Services Coordinator to join our team! This position requires excellent judgment collaborative skills and the capacity to independently work with a variety of county departments. Responsibilities include complying with the Procurement Code Board Policies and Procurement Procedures with attention to detail being role will oversee Procurements Contract Processing and Surplus Contract Processing program provides a centralized control point by reviewing all contracts and amendments for compliance with the Pima County Procurement Code Board policies and Procurement procedures prior to execution by the Board of Supervisors or the Procurement Director. The Contract Services Coordinator is responsible for reviewing and approving contract documents in Workday and maintaining the central contract repository for the Surplus program responsibilities include the processing of Surplus disposal notification forms received from departments and coordinating items for auction or notifying County Departments and Non-Profit Organizations of the availability of surplus personal property.
Essential Functions:
As defined under the Americans with Disabilities Act this classification may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.
Plans organizes and coordinates procurement services activities to ensure efficient operations and compliance with applicable policies and procedures;
Assists management in developing procurement goals strategies and objectives to support departmental and organizational priorities;
Monitors procurement-related legislation policies and contract requirements to ensure ongoing program compliance;
Evaluates the effectiveness of procurement processes compiles performance data and prepares reports for management review and decision-making;
Participates in the development and monitoring of procurement programs including but not limited to PCard Small Business/Disadvantaged Business Enterprise Contracts Processing Living Wage and Vendor Relations;
Supervises trains and evaluates assigned procurement staff assigns tasks and priorities and assists in hiring decisions;
Coordinates procurement activities and maintains liaison with internal departments external vendors and partner agencies to ensure service alignment and communication;
Conducts procurement-related meetings to resolve issues address process concerns and share operational updates or policy changes;
Develops and distributes procurement-related training and informational materials to promote internal compliance and understanding of procedures;
Prepares procurement reports summaries and recommendations for local state and federal agencies as well as for internal management use;
Performs outreach and public relations functions related to procurement services including presentations media materials and stakeholder communications;
May access maintain or generate reports from procurement systems and databases to track purchasing activity and ensure data accuracy.
Minimum Qualifications:
Bachelors degree from an accredited college or university with a major in public or business administration supply chain management or related field as determined by the department head at the time of recruitment AND one year of experience coordinating monitoring and/or administering procurement activities or providing professional level administrative support for a procurement program or procurement work unit.
(Relevant experience and/or education from an accredited college or university may be substituted.)
OR:
One year of experience with Pima County in a Contract Specialist Buyer III or other closely related position as determined by the department head at the time of recruitment.
Qualifying education and experience must be clearly documented in the Education and Work Experience sections of the application. Do not substitute a resume for your application or write see resume on your application.
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies specifically addressing the required and preferred qualifications.):
Minimum three (3) years of experience and working knowledge with Microsoft Office Suite (Adobe Pro Excel Word etc.).
Minimum two (2) years of experience reviewing contractual documents for compliance against multiple policies and procedures.
Minimum two (2) years of experience in database management.
Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
Supplemental Information:
Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination.
Special Notice: The County requires pre-employment background checks. Successful candidates will receive a post-offer pre-employment background screening to include verification of work history education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies due to the need for access to County Attorney and Court facilities records and communication systems.
Physical/Sensory Requirements: Constantly operates a computer and other office equipment. Constantly observes details at close range. Frequently remains in a stationary position. Occasionally moves about inside an office. Occasionally participates in external events. Other physical and sensory requirements will be determined by position.
Working Conditions: The Procurement Services Coordinator operates within a professional office setting conducting desk-based tasks. Regular daily attendance is an essential function for this position. Other working conditions will be determined by position.
EEO Information:Pima County Government is an Equal Employment Opportunity employer.We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race color religion national origin age disability gender sexual orientation kinship political interest or any other characteristic protected by law.
Required Experience:
IC
Employment Type
Full-Time
