Purchasing Technician

**FIRST DATE OF REVIEW IS SCHEDULED FOR AUGUST 18 2025**

The hours of this position are Monday through Friday 8:30 AM - 5:00 PM. Hours of employment are subject to change based on student or departmental needs.

• District paid medical dental and vision insurance for the employee and dependents.
• District paid $50000 life insurance policy for the employee.
• Participation in CalPERS 20 paid holidays 12 paid sick days and 12 paid vacation days (annual accrual increases per years of service up to a max of 22 days per year).

EXAMPLES OF TYPICAL JOB FUNCTIONS
Management reserves the right to make reasonable accommodations so that qualified employees with
verified medical conditions can perform the essential functions of the job.

• Receives reviews and processes electronic purchase requisitions for District materials equipment supplies and services prioritizes actions based on the urgency of the request and verifies that all purchases are compliant with pertinent laws regulations codes and purchasing polices.
• Analyzes contracts and financial documents for verbiage and completeness as it pertains to purchases and services.
• Serves as technical support to staff on matters pertaining to software purchasing system; communicates with District personnel vendors and agencies to process and expedite the purchasing function; provides technical support and training to campus users on purchasing policies procedures and use of its system.
• Assists in researching assessing and identifying new and better sources of supply for products and services; interviews new vendors to evaluate products and services: coordinates demonstrations and educates vendor representative on District procurement policies and procedures.
• Verifies conformance and acceptance of bidding contracts to enable the receipt and acceptance of supplies equipment and services; monitors and follows up on orders and on Requests for Proposals and bids.
• Prepares specified correspondence records files and reports related to purchasing activities; maintains a variety of files and logs including requisitions purchase orders agreements and multiple award contracts; assist in maintaining vendor master database and new vendor log.
• Reviews and examines financial data and documents to assure accuracy completeness and compliance with District policies and procedures.
• Enters data and generates purchase orders reports and spreadsheets; types formats and proofreads a variety of correspondence bids memoranda and other business documents.
• Maintains fixed assets inventory spreadsheet in conjunction with warehouse personnel ensuring that all capital items are accounted for and balanced.
• Works productively and cooperatively with others by demonstrating respect patience and equitable treatment of all internal and external customers.
• Observes and complies with District and mandated safety rules regulations and protocols.
• Performs other related duties as assigned.

EDUCATION AND EXPERIENCE:
Any combination of training and experience that would provide the required knowledge skills and abilities
is qualifying. A typical way to obtain the required qualifications would be:

Education:

• Equivalent to completion of the twelfth (12th) grade supplemented by college-level coursework in purchasing accounting bookkeeping or closely related field.

• Two (2) years of experience providing technical support to a purchasing program.

• None.

QUALIFICATIONS

Knowledge of:

• Operations and services of a comprehensive purchasing program
• District and department purchasing policies procedures and practices.
• Purchasing methods procedures and terminology.
• General accounting principles and business mathematics.
• Applicable Federal State and local laws regulatory codes ordinances and procedures relevant to assigned area of responsibility.
• Principles and practices of record keeping.
• Technical terminology related to the procurement of goods and materials.
• Use and application of different competitive bidding processes.
• Modern office practices procedures and equipment.
• District and mandated safety rules regulations and protocols.
• Techniques of providing a high level of customer service by effectively interacting with students staff faculty representatives of outside organizations and members of the public including individuals of diverse academic socio-economic ethnic religious and cultural backgrounds physical ability and sexual orientation.
• The structure and content of the English language including the meaning and spelling of words rules of composition and grammar.
• Modern equipment and communication tools used for business functions and program project and task coordination including computers and software programs relevant to work performed.

• Perform a variety of complex technical and specialized clerical duties in support of the purchasing function.
• Ensure compliance with applicable District policies procedures and governmental regulations.
• Compile and verify data and generate reports.
• Source goods and materials for District purchases.
• Make accurate and timely mathematical computations.
• Maintain records and files.
• Independently organize work set priorities meet critical deadlines and follow-up on assignments.
• Use tact initiative prudence and independent judgment within general policy procedural and legal guidelines.
• Effectively use computer systems software applications and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely both orally and in writing.
• Demonstrate sensitivity to and understanding of the diverse academic socio-economic ethnic religious and cultural backgrounds of community college students.
• Establish maintain and foster positive and effective working relationships with those contacted in the course of work.

APPLICATION PROCEDURES:

Please note the only form of communication you will receive throughout the recruiting and hiring process will be through email. It is your responsibility to check your email for any upcoming testing and/or interview dates. This recruitment may be used to fill future vacancies.

You may check your status at any time by logging into Victor Valley College Online Application Site at with your username and password.

Candidates wishing to apply for more than one position must apply for each position separately.

Victor Valley College is an Equal Opportunity Employer. The Board of Trustees is committed to supporting recruitment activities that are intentional professional development opportunities that are meaningful and instructional processes that support the goals of equal opportunity equity and diversity by providing equal consideration for all qualified candidates including but not limited to federally and state protected class race color national origin disability (mental and physical including HIV/AIDS cancer and genetic characteristics) ancestry sex/gender (includes pregnancy childbirth breastfeeding and/or related medical conditions) gender identity gender expression sexual orientation religion (includes religious dress and grooming practices) age (over 40) marital status medical condition (genetic characteristics cancer or a record or history of cancer) military or veteran status and genetic information.