Medicaid/SHARS Systems Analyst

Job Title: Medicaid/SHARS Systems Analyst

Reports to: Executive Director of Special Programs

Dept. /School: Special Programs

Wage/ Hour Status: Exempt

Pay Grade: Instructional 2/192 Days

Date Revised 08/06/2025

Primary Purpose:

Ensure efficient operation of the Medicaid/SHARS program by coordinating required and timely training documentation and submission of data while identifying weaknesses and developing strategies for improvement & maximization of financial reimbursable returns for the addition coordinate and monitor the provision of Homebound Services for both eligible students.

Qualifications:

Educational/Certification:

Masters degree in Special Education or Education Leadership

Valid Texas teaching certificate with special education endorsement

Texas Mid-management or other appropriate Texas certificate preferred

Special Knowledge/Skills:

Federal and State compliance knowledge; develop a good understanding of the organization its policies and procedures

Demonstrate capacity to exercise sound judgment

Proficient typing word processing and file maintenance skills

Effective organization and problem-solving skill

Ability to design and coordinate workflow

Ability to establish good communication and interpersonal skills

Ability to use computer and software to develop spreadsheets databases google forms pivot tables

Maintain professionalism and confidentiality

Exhibit versatility flexibility enthusiasm be self-motivated both independently and as a team member

Experience:

Three years teaching Special Education

Major Responsibilities and Duties:

1. Provide record and compliance support for the SHARS program

1. Compile maintain and file all reports records and other documents as required

1. Supervise and coordinate documentation in the XLOGs system

1. Serve a primary contact to SHARS vendor

1. Collect data for MSB for billing cycles yearly ongoing update the participant list monitor RMTS completion and submit all required documentation necessary to maximize financial returns and requested by TEA HHSC and MSB

1. Work with other district departments to ensure timely submission of data

1. Ensure that the certification of all reports in the Fairbanks/STAIRS System is timely

1. Keep up to date with rules and policy changes related to the SHARS program and advise the necessary district staff of changes to the program

1. Compare records in ESPED to services documented in XLOGS to ensure they are reimbursable

1. Ensure Medicaid Consent is on file for students receiving reimbursable personal care services

1. Create and maintain computerized files of required credentials for staff (NPI & TPI numbers)

1. Provided copies of records as requested

1. Keep administrative records and prepare required reports

1. Supervision and coordinate the districts homebound program

1. Review and monitor the progress of students receiving homebound services

1. Source the required instructional staff to provide homebound services

1. Coordinate 504 and ARD meetings for students receiving homebound services

1. Ensure coordination of services with campus level staff for students receiving homebound services

1. Coordinate and source required homebound documentation from medical providers

1. Ensure all prescriptions for OT and PT services enter into the required systems and provide copy to appropriate staff members.

1. Regular attendance

1. Perform other duties as assigned

Supervisory Responsibilities:

None

Equipment Used:

Computers telephone scanners fax copiers printers shredder

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress while meeting required deadlines. Frequent sitting walking and stooping bending maintain a high level of manual dexterity. Work involves some exposure to moderate risk of accident and requires following safety precautions. Ability to carry and/or lift less than 40 pounds.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Equal Opportunity Employer: Applicants for all positions are considered without regard to race color sex (including pregnancy) national origin religion age disability genetic information veteran or military status or any other legally protected status. Additionally the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice.

The district Title IX Coordinator isDenise Williams Director of HR 1104 Broad St. Wichita Falls TX 76307

Questions regarding posted positions should be addressed to Human Resources

Required Experience:

IC