Associate Director, Business Operations
Associate Director, Business Operations
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$ 93000 - 100000
1 Vacancy
Job Description
Apply now to join FAU on its race to excellence.
For more information on everything FAU has to offer please visit
Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.
Position Summary:
Florida Atlantic University is seeking an Associate Director Business Operations. - Boca Raton FL.
Oversee all budget development purchasing and accounts payable activities and human resources recruitment for full-time staff for the Housing & Residence Education Department. Will establish practices and internal budget controls to ensure proper record keeping and tracking of all activities.
Summary of responsibilities:
Prepare annual budgets with estimated revenues of approximately 44 million dollars and 18 million dollars in operating expenses for each fiscal year for all designated cost centers including but not limited to: forecasting revenue forecasting expenditures developing capital improvement budgets etc
Provide oversight for all purchasing and account payable activities including management of all requisitions purchase orders and oversight of department p-card purchasing.
Responsible for human resource recruitment selection and on-boarding processes for all full-time staff
Oversees and manages department functions of payroll.
Provides strategic direction accountability and oversight for department accounts.
Maintain policies and procedures to ensure proper guidelines are followed. This will include establishing internal controls to ensure compliance with university policies and procedures.
Prepare all department budget reports as needed.
Provide oversight for all Workday processes and Owl Central approval processes for related areas of budget development accounts payable and human resources.
Oversee all expenses / accounts payables including but not limited to: expense justification requests purchase requisitions payment requests develops financial statements prepare ad hoc reports prepare journal entries purchase requisitions budget amendments spend authorizations payroll adjustments and expense reports
Maintains accurate balances of departmental open/blanket purchase orders and analyzes invoices for accuracy.
Review and oversight of all salaries and benefits and OPS encumbrances to ensure proper and accurate records and maintained.
Collaborates with Contracts Specialist (Legal) and department staff to ensure that all contracts are completed prior to payment requests and requisitions before execution.
Prepares and records journal entries monthly in Workday.
Provide updates on revenue projections as needed.
Evaluates and provides feedback/ recommendations regarding departmental financial procedures and business processes as needed.
Advise Executive Director on all financial forecasting in anticipation of budget tracking monitoring profit & loss activity positive cash flow and budget availability etc
Provide training to department staff as needed.
Work with Division Finance Team members as needed.
Serve on committees at university as needed.
May represent the university on appropriate committee at the national state and university level.
Performs job-related duties as required or deemed appropriate to the accomplishment of the responsibilities and functions of his/her area.
FAU Benefits and Perks
If Benefits & Perks are important to you then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students staff and faculty FAU offers:
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family) Dental Vision Life Insurance Flexible Spending plans Employee Assistance Program (EAP) and much more.
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave 1 personal day 9 paid holidays and paid winter break (at Presidents discretion).
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAUs amazing offers visit us at Living in Palm Beach County
The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: Qualifications:
A masters degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience; or a bachelors degree from an accredited institution in an appropriate area of specialization and six years of appropriate experience required.Salary:
$93000 - $100000 per year.College or Department:
Division of Student Affairs: University HousingLocation:
Boca RatonWork Days and Hours:
Monday - Friday 8am - 5pm. Some nights and weekends required.Application Deadline:
Special Instructions to Applicant:
APPLICATION DOCUMENTS REQUIRED:Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official sealed transcripts and original NACES evaluation if applicable sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II) motor vehicle check credit check reference checks alcohol and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at or send an email at To contact Human Resources please call . For communication assistance call 7-1-1.
Required Experience:
Director
Employment Type
Full-Time
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