Finance & Operations Manager
Finance & Operations Manager
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Job Description
Who we are
Here at Waitwhile were on a mission to eliminate the 1 trillion hours people spend waiting in lines every year. Our platform combines virtual waitlists scheduling real-time updates messaging and analytics to make access to places services and events seamlessonline or in person. Trusted by 10000 companies Waitwhile has already helped over 150 million people enjoy a radically better waiting experience. Our clients include IKEA Chanel Costco Google Delta Airlines and thousands more. Were just getting started and we need your help.
The role
Were looking for a Finance & Operations Manager to keep our day-to-day business running smoothly and this hands-on role youll take ownership of finance HR and operations processes across Waitwhile making sure everything works like clockwork. Youll be the go-to person for keeping things organized and moving while also freeing up our VP Finance to focus on strategic projects and our integration with Allegion.
This is a great opportunity for someone who loves details thrives on structure and wants to grow into a broader Finance or Operations leadership role as Waitwhile continues to scale. The role is flexible in location but we prefer Stockholm so you can also support our office operations.
What youll do
- Finance & accounting: manage accounts receivable invoicing billing (Stripe QuickBooks) vendor payments and expense reporting.
- Vendor & systems management: handle SaaS vendor contracts license renewals cost optimization and core tools like Slack Notion GSuite and Zoom.
- HR & people operations: coordinate onboarding/offboarding manage Swedish payroll with our accounting firm maintain employee records and liaise with Allegion HR.
- Travel events & culture: organize travel team events company all-hands and culture initiatives that build engagement.
- Office management (Stockholm): oversee supplies landlord/vendor relations and organize office-based activities.
What skills you need
- 36 years of experience in finance/ops within SaaS consulting or accounting/FP&A.
- Proven ability to run structured processes across finance HR and operations.
- Strong attention to detail and process-driven mindset.
- Tech-savvy and comfortable with modern SaaS tools.
- Hands-on and willing to tackle day-to-day tasks as well as bigger challenges.
- Strong communication skills and a collaborative approach.
- Experience with accounting and expense tools (QuickBooks Fortnox Concur Expensify) and CRM/billing platforms (Hubspot Stripe).
Bonus skills & attributes
- Experience scaling processes in a growing SaaS company.
- Familiarity with Allegion or other enterprise environments.
- A passion for building efficient systems and making work easier for others.
A great place to work
We want Waitwhile to be an incredible place to work. We offer great benefits and perks flexible working hours and lots of interesting challenges. We believe in making work fun and rewarding care about your growth and are committed to your success.
Waitwhile has a positive diverse and supportive culturewe look for people who are curious inventive and strive to be a little better every day. We aim to be smart humble hardworking and above all collaborative. If this sounds like a good fit for you what are you waiting for Apply now!
Employment Type
Full Time
