Secretary - Director of Career and Technical Education
Secretary - Director of Career and Technical Education
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Job Description
Reports To: Director of Career and Technical Education
Wage/Hour Status: Non-exempt
Duty Days: 238 Days
Pay Grade: AS03
Revised Date: 8/2025
Qualifications:
College hours high school diploma or GED
Successful work experience in a school and/or office setting
General office management skills
Proficient typing word processing spreadsheet database and file maintenance skills
Ability to create forms data/reports charts and graphs
Excellent organization communication and interpersonal skills
Ability to organize and self-motivate
Excellent telephone and public relations skills
Flexible in work situations
Expertise in office machines including computers
Experience with budget and general bookkeeping
Ability to work with confidential material
Primary Purpose:
Provide secretarial support and office management to the Director of Career and Technical Education
Major Duties and Responsibilities:
- Manage the operations of the Director of Career and Technical Educations office.
- Prepare correspondence reports agendas memos presentations etc.
- Compose correspondence and edit
- Answer and respond to daily telephone communications.
- Coordinate communications with department personnel.
- Greet and assist visitors and district personnel.
- Maintain appointment calendar.
- Arrange for conferences and interviews.
- Maintain knowledge and involvement with the department budgets.
- Create and process budget requests.
- Screen mileage for Instructional Officers.
- Process conference registrations flights employee expenses etc.
- Assist in preparation of publications.
- Maintain filing system including federal state and local documents.
- Attend meetings related to in-service for secretaries budget and appropriate procedural matters.
- Assist in preparing State and Federal reports.
- Create and maintain training sessions rosters reserve training rooms copy materials secure room set-up and technology needs.
- Other duties as assigned.
Equipment Used:
Personal computer printer copier scanner calculator and projector
Working Conditions:
Maintain emotional control under stress; work with frequent interruptions; repetitive hand motions; moderate lifting and carrying.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Required Experience:
Director
Employment Type
Full-Time
