Executive Assistant
Executive Assistant
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$ 59452 - 74315
1 Vacancy
Job Description
Job Description:
The Atlanta Regional Commission (ARC) is the regional planning and intergovernmental coordination agency that focuses on issues critical to the regions success including growth and development transportation water resources services for older adults and workforce solutions. ARC is dedicated to unifying the regions collective resources to prepare the metropolitan area for a prosperous future. This is done through professional planning initiatives the provision of objective information and the involvement of the community in collaborative partnerships.
The Executive Assistant will be responsible for serving as the assistant to the Community Development Managing Director and provides general administrative support to the Community Development Department. This position is responsible for performing complex administrative level work interacting with multiple stakeholders multi-tasking in a dynamic environment and supporting the regional development plan.
Essential Duties and Responsibilities:
- Leads the management of department directors calendar meeting schedules communication internally and externally and drafting memos.
- Provides clerical and administrative support that may include scheduling meetings; coordinating meeting logistics; maintaining and ordering supplies; reception duties; preparing and mailing correspondence and providing customer service;
- Prepares organizes and maintains files logs and records; enters and updates system data; reviews and maintains schedules; photocopies documents;
- Monitors and coordinates administrative and clerical support functions for the Community Development Department including transaction processing calendaring critical project deadlines and logistics for meetings and events; monitors and coordinates workflow and ensures deadlines are met;
- Compiles organizes and tracks data and information; reviews and verifies data for accuracy and completion; prepares and distributes standard reports notices requests documents and/or correspondence; monitors completion authorization and timely return of applicable documents and forms;
- Assists and provides support in meeting and/or event planning; coordinating event logistics and dissemination of information;
- Processes and monitors status of a variety of administrative and financial transactions such as invoice processing payment credit card reconciliation/payment procurement forms and/or travel arrangements; coordinates internal office transaction processes;
- Compiles information for reports and presentations; prepares complex documents; edits and proofs documents including the work of others; updates website content; prepares meeting agendas and related materials; updates and maintains databases logs and monitoring reports;
- Perform other duties as assigned to support Agency goals and objectives.
Minimum Qualifications:
- Associates degree in business administration or a related field
- Four (4) years of relatedadministrative support or customer serviceexperience
An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above unless otherwise subject to any other requirements set forth in law or regulation.
PREFERRED QUALIFICATONS:
- Experience supporting senior management
- Presentation design skills a plus
Required Knowledge Skills Abilities and Competencies:
- Knowledge of public sector program support;
- Knowledge of the Atlanta region and experience supporting board level meetings;
- Ability to support both internal and external customers;
- Ability to work independently or collaboratively with a team;
- Ability to proactively plan prioritize and organize work to ensure results are achieved;
- Ability to work toward broad goals with little direct supervision;
- Ability to meet critical deadlines;
- Possess strong organization skills and dynamic social skills with close attention to detail;
- Strong and effective oral and written communication skills;
- Self-starter enthusiastic with excellent interpersonal skills;
- Proficient with Microsoft Office Suite (Outlook Word Excel and Power Point).
Additional Information
About ARC:
The Atlanta Regional Commission (ARC) is the regional planning and intergovernmental coordination agency that focuses on issues critical to the regions success including growth and development transportation water resources services for older adults and workforce solutions. ARC is dedicated to unifying the regions collective resources to prepare the metropolitan area for a prosperous future. This is done through professional planning initiatives the provision of objective information and the involvement of the community in collaborative partnerships.
ARC Strategic Framework
Vision ONE great REGION
Mission Statement
The Atlanta Regional Commission fosters thriving communities for all within the Atlanta region through collaborative data-informed planning and investments.
Our Goals
- Healthy safe livable communitiesin the Atlanta metro area.
- Strategic investmentsin people infrastructure mobility and preserving natural resources.
- Regional services delivered withoperational excellenceandefficiency.
- Diverse stakeholders engageand take a regional approach to solve local issues.
- A competitive economythat is inclusive innovative and resilient.
Our Core Values
Excellence A commitment to doing our best and going above and beyond in every facet of our work allowing for innovative practices and actions to be created while ensuring our agencys and our colleagues success.
Equity We represent a belief that there are some things which people should have that there are basic needs that should be fulfilled that burdens and rewards should not be spread too divergently across the community and that policy should be directed with impartiality fairness and justice towards these ends.
Integrity In our conduct communication and collaboration with each other and the regions residents we will act with consistency honesty transparency fairness and accountability within and across each of our responsibilities and functions.
Application Process:
The Atlanta Regional Commission is looking for individuals who enjoy working in a public service environment where the mission is to improve the quality of life for the citizens of the Atlanta serves as a forum where leaders come together to discuss and act on issues of regionwide consequence so it is important that our staff share the public entrepreneurial spirit that defines ARC.
As an Equal Opportunity EmployerARC does not discriminate on the basis of race color age national origin sex religion or disability.
For questions about recruitment or to request a reasonable accommodation during the application interview or testing process please contact ARC at or Human Resources via email at .
Employment Type
Full-Time
