Duties Administrator (Headquarters, Chelmsford/Agile Working)
Duties Administrator (Headquarters, Chelmsford/Agile Working)
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1 Vacancy
Job Description
Location of Role: Chelmsford
Advert Closing Date: 18/08/2025
Starting Salary: 24219.00(pro-rata for part-time vacancies)
Part/Full Time:Full Time
Contract Type: Permanent
Working Pattern: Mon-Fri with occasional evening/weekends
Weekend/Evening Working: Yes
An exciting opportunity has arisen for an individual to undertake the role of Duties Administrator.
Applications are invited from candidates seeking an introduction to working for Essex Police for an excellent opportunity.Neurodivergent candidates can often excel in the role.
The Resource Management Unit is responsible for providing the efficient and effective publication of advanced duties for all officers and police staff using the appropriate computerised systems; identifying resource and skills shortages.
The successful candidate will be requiered to maintain and update computer databases used in relation to Duty Planning including updating the system in relation to duty planning duty substitution changes to work schedules and creation of new work schedules medical appointments discretionary and exceptional leave in order to maximise resources and provide accurate management information.
They will operate the SAP system to resolve queries in relation to duties flexi balances time statements absences and work schedules and bring any discrepancies to the attention of the Resource Manager in order to ensure the efficient resolution of such queries and maintenance of accurate records at all times. They will also maintain a working knowledge of police regulations police staff conditions of service and force policy on exigencies of duty overtime rest day/bank holiday working work schedules and sickness management in order to provide advice and guidance to police officers police staff and managers and to ensure the effectiveness and accuracy of SAP.
The successful candidate will be required to record all court commitments for officers and staff amending and communicating all duty changes and making appropriate arrangements to cover the abstraction where necessary to ensure adequate cover at all times.
The post holder will be required to collate and maintain the on-call rotas utilised across the force disseminating details to those who need to be aware of cover arrangements and ensuring that all changes and amendments are made in a timely manner so that the rotas can be of effective use in the delivery of force performance.
You will provide administrative support within the RMU as required including dealing with telephone enquiries and visitors in order to provide cover in particular during periods of absence and to ensure the smooth and efficient running of the unit at all times.
The successful candidate will be classed as a home based agile worker working predominately (80% or more) at home and only working in the office when required to do so.
The working hours for this role are usually Office hours Monday to Friday however there is an expectation that you will assist with a late and weekend working rota for one week/weekend in every 14 weeks. For this you will be compensated with an enhanced hourly rate for unsociable hours working.
You will be required to assist Resource Managers with the provision of a range of management information and statistics completing any necessary returns in respect of staffing levels abstractions sickness overtime rest days/bank holiday working order to facilitate informed decision making.
The successful candidate will demonstrate experience of the following within their application:
- Analysis and decision making in an operational context.
- Openness and adapting to different situations.
- Service delivery collective responsibility and efficient service delivery.
- Helping others and leading by example.
For further information regarding the role please contact Greg Saddington on 101 ext 181002.
For the full job description please click here.
Your application for this role will be shortlisted on the content you provide within the reason for application question within the application form itself. CVs covering letters or attachments are not included in the shortlist. Within your reason for application answer please refer to any experience skills and abilities you feel you have that will make you suitable for this role based on the role criteria stated in the job advert or job description. Please provide as much detail as possible as insufficient content may mean you do not meet the shortlisting criteria however please note this question is limited to 9000 characters and this system will count spaces and blank lines as characters. This count may differ from the Microsoft Word word count function therefore you may wish to use a different online character counter to check the characters used.
All of our posts require a level of vetting and security clearance. During the recruitment process you will be sent vetting information forms to complete.
Kent Police and Essex Police welcomes applications regardless of age disability gender reassignment marriage or civil partnership status pregnancy or maternity race religion or belief sexual orientation sex or employment status.
Please let us know if you require extra support at any stage of the application process or for further information regarding this position please email us at stating Application Support and Adjustments in the title of your email. Alternatively you can call us on . Where appropriate we will make adjustments to the selection process working arrangements and/or the working environment provided it is reasonable in all the circumstances to do so.
If youre not from the UK you must be a resident in the UK and have lived here continuously for the last three years. You must also be free from restrictions with indefinite leave to remain. If youre from the UK you must have lived here continuously for the last three years. This doesnt apply to those serving abroad in the British Armed Forces.
As a Disability Confident Leader we:
- have subjected our Disability Confident self-assessment to externalchallenge and validation
- are taking an active leadership role in encouraging and helping otheremployers on their journey to becoming Disability Confident.
Diversity Equality and Inclusionare central to the values of our organisation. At Essex Police we value and embrace the unique experiences identities and abilities that each of us bring to our roles. We strive to empower everyone to bring their authentic self openly and safely to work.
Through the dedicated commitment of our support networks DE&I team and wider HR departments we are on a journey to embed our DE&I commitments ensuring Essex Police is an employer of choice; where everyone feels included.
Essex Police and Kent Police are an equal opportunities employer. Communications may be recorded for monitoring purposes.
Required Experience:
Unclear Seniority
Employment Type
Full Time
