Budget Operations Support Specialist
Budget Operations Support Specialist
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Budget Operations Support Specialist will assist the Budget team in all financial and personnel processes across the Strategic Initiatives and Innovation Division. A highly motivated team player with exceptional attention to detail is sought for this position. The Budget and Operations Support specialist will be primarily responsible for processing a high-volume of financial transactions in a timely manner to support the Division and assist with University Credit Card and Personnel functions. Additional but equally important duties include maintenance of logical online filing systems and transaction records (for finance personnel and contracts and provision of cross coverage between other like positions). The ideal candidate will have strong attention to detail excellent communication skills and the ability to work independently and collaboratively with a sense of urgency.
Responsibilities
Financial Transactions Processing Process invoices and requisitions vendor documentation and travel reimbursements in alignment with University processes and policies. Responds to inquiries for information (including but not limited to payment status expenditures totals available budget balances). Prepare journal entries ensuring accuracy and complete documentation. Prepare deposits for miscellaneous receipts. Prepare building and interdepartmental billings collection and reconciliation. Assist with routing and coordination of contracts for division. Assist departments and program areas in reconciling their expenses regularly. Preparation of ad hoc financial reports as needed. Personnel functions Respond to inquiries surrounding personnel and payroll questions (including Orange Tracker requests) for the entire division. Under the direction of the Budget Manager accurately process a variety of personnel transactions within PeopleSoft including new hire temporary and student employees terminations leaves of absence retirements and payroll re-allocations (PARs). Provide review of Position Evaluation Request ( PER ) Template information and coordinate with Department Program Area Leads and Budget Team to ensure accuracy completeness and consistency of information contained within; keep PER status tracker up to date. Collect and input demographic / years of service and other employee-related data needed for timely reporting to funders and for other Leadership initiatives. Maintain Division Departmental onboarding checklists and organization charts. Coordinate staff professional development initiatives. Procurement card functions Under direction of the Budget Manager serve in the role of Expense Manager for all procurement card activity in seven departments within the Division and as backup Expense Manager for the IVMF procurement card activity including processing deposits for reimbursements as required. Assists with proper chart-string identification with guidance of Budget team. Addresses missing receipt documents with card holders and troubleshoots issues (to include remote staff). Other duties as assigned.
Required Experience:
Unclear Seniority
Employment Type
Full Time
