Document Specialist
Document Specialist
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$ 68000 - 88500
1 Vacancy
Job Description
Document Services Specialist Second Shift
Locations:New York NY Washington DC Northern Virginia Louisville KY
Shift:Second Shift (4:00pm - 12:30am exact hours vary by location)
Are you a tech-savvy professional with a passion for precision and client service Join our high-performing Americas PA and Document Services Team a 24/7 operation that supports attorneys paralegals and business professionals across the firm. As aDocument Services Specialist youll play a key role in producing editing and troubleshooting complex legal documents while also providing essential administrative and office support. This second shift position offers the opportunity to work in a fast-paced collaborative environment where your expertise in legal software and document production will have a direct impact on the firms success.
What Youll Do
- Create format and revise complex legal documents using Microsoft Office and specialized legal tools.
- Troubleshoot formatting issues and repair problematic documents to meet firm and client standards.
- Transcribe dictation perform data entry and support document-related help desk inquiries.
- Assist with document conversion mail merges PDF creation and closing binders.
- Provide general administrative and office support to ensure smooth daily operations.
- Collaborate with a global team to ensure seamless 24/7 document services coverage.
Work Schedule
- Second Shift:Generally 4:00pm 12:30am (exact hours may vary by location).
- Scheduled five days per week to support full seven-day coverage.
- Flexibility to work evenings weekends and occasional overtime is required.
What Youll Bring
- Minimum typing speed of 70 WPM.
- Advanced proficiency in Windows 11 and Microsoft Office 365 (Word Excel PowerPoint Outlook).
- Experience with legal tools such as Best Authority Litera ChangePro NetDocuments Adobe Acrobat and PDF converters.
- Familiarity with tools like Visio AbbyFinereader Contract Companion DocXTools iScrub and graphics programs (e.g. Adobe Photoshop Illustrator).
- Ability to manage multiple assignments and meet tight deadlines with accuracy.
- Strong verbal and written communication skills.
- Proven ability to handle confidential information with integrity and discretion.
- A client-focused mindset and commitment to high-quality service.
Education & Experience
- Minimum of 3 years of document processing experience preferably in a law firm.
- Microsoft Office Specialist (MOS) certification preferred.
- Additional college or technical training preferred associate or bachelors degree in a relevant field desirable.
This position is posted in multiple locations and the exact pay rate will be determined by candidate Washington D.C. the annualized salary range for this position is $68000 to $88500 and in New York the annualized salary range for this position is $72700 to $91000 depending on the candidates overall experience and other job-related factors permitted by law. Full-time employees may be eligible for a discretionary addition full-time employees as well as some part-time employees will be eligible for the firms fringe benefits as they currently exist.
This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.
Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex pregnancy age national origin disability sexual orientation gender identity or expression marital status genetic information protected Veteran status or other factors protected by law.
Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process please contact our Benefits Department at
Required Experience:
Unclear Seniority
Employment Type
Full-Time
