Director, Department Planning & Operations - Office of the Dean, Miller School of Medicine
Director, Department Planning & Operations - Office of the Dean, Miller School of Medicine
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Job Description
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The University of Miami/UHealth Office of the Dean Miller School of Medicine has an exciting opportunity for a Full Time Director Department Planning & Operations - Healthcare to work at the UHealth medical campus in Miami FL.
CORE JOB SUMMARY
The Director Department Planning & Operations - Healthcare provides leadership and oversight over daily operations and long-term strategic goals of the department. The Director Department Planning & Operations - Healthcare works closely with internal and external stakeholders and assumes responsibility for planning directing and executing initiatives to create and/or improve departmental processes and functions. The incumbent also assists in the development of department metrics and key performance indicators (KPIs) to improve performance and productivity across a service lines or functional areas.
CORE JOB FUNCTIONS
Plans organizes directs and controls the operational activities for the department.
Develops and executes a plan to accomplish the departments goals and objectives.
Participates in and ensures that strategic planning is conducted at least annually and ensures the execution of the plan.
Executes business cases working with cross-functional teams outlining business or expansion opportunities rationales and execution plans to achieve the vision of the department.
Assists in the development of administrative policies and procedures and ensures effective operational standard operating procedures are in place.
Supports cross functional projects and initiatives through the development of key milestones project plans and policy development. Responsible for organizing distributing and managing agendas deliverables action plans project plans and various other tools. Manages action items and processes required to see projects through by engaging multiple teams.
Collaborates with leadership to ensure understanding of metrics and initiatives. Leads messaging and communication efforts provides feedback and resolves issues and concerns.
Builds partnerships across organizational and departmental boundaries to leverage knowledge and refine best practices.
Monitors financial performance indicators on an ongoing basis investigates budget variances and adjusts operations or recommends adjustments when necessary.
Communicates progress on projects and initiatives outlining opportunities and risks to all stakeholders.
Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education: Bachelors degree in relevant field required
Experience: Minimum 5 years of relevant experience required
Knowledge Skills and Attitudes:
Knowledge of business and management principles.
Ability to direct manage implement and evaluate department operations.
Ability to establish department goals and objectives that support the strategic plan.
Ability to effectively plan delegate and/or supervise the work of others.
Ability to lead motivate develop and train others.
Ability to exercise sound judgment in making critical decisions
Department Specific Functions
The Director Department Planning & Operations serves as an administrative leader within the Deans office at Miller School of Medicine (MSOM) reporting to the Assistant Vice President (AVP) for Administration. This position plays a critical role in advancing MSOMs strategic and operational goals by leading high-priority initiatives supporting departments during administrative leadership transitions conducting fiscal reviews for school-level approvals and building administrative capacity through training and best practice implementation. The Director will work closely with MSOM departments centers and institutes to ensure organizational effectiveness financial stewardship and continuity of operations while fostering a culture of service excellence and strategic alignment.
Key Responsibilities
Strategic Project Execution
Lead the design planning and execution of key strategic and operational initiatives in alignment with MSOM priorities.
Define project scope timelines deliverables and success metrics in collaboration with school and departmental leadership.
Monitor progress and provide regular updates to the AVP for Administration and other stakeholders addressing risks and recommending course corrections as needed.
Administrative Reporting Structure and Oversight
Lead the design and implementation of a formal administrative reporting line for unit-based administrative leaders across the basic science departments and research centers and institutes into the Deans office.
Serve as the direct administrative supervisor for these unit-based leaders supporting alignment with school-wide goals and ensuring consistency in operational excellence.
Provide guidance feedback and coaching to administrative leaders promoting a culture of continuous improvement collaboration and accountability.
Integrate reporting structures with broader efforts in organizational development training best practice adoption and leadership development to foster a cohesive and high-performing administrative community.
Administrative Leadership Support
Serve as interim administrative leader for MSOM departments centers or institutes during periods of leadership transition.
Oversee core administrative functions including budgeting HR procurement and compliance ensuring continuity of operations.
Evaluate operational processes and implement improvements that align with MSOM standards and strategic direction.
Fiscal and Operational Review
Conduct comprehensive reviews of department and unit financial operations in preparation for MSOM-level decisions or approvals.
Analyze budgets expenditures and operational practices to identify risks trends and areas for increased efficiency.
Partner with finance and administration teams to develop actionable recommendations that strengthen financial oversight and alignment with institutional policy.
Organizational Development
Collaborate with department and center leadership to support long-term operational and organizational planning.
Provide guidance on resource allocation staffing structures and process optimization to support strategic growth.
Assist in the development and implementation of performance metrics and reporting tools to drive accountability.
Training and Best Practices
Design and deliver training programs to reinforce administrative best practices across MSOM departments centers and institutes.
Develop toolkits reference guides and SOPs to support consistent execution in core functional areas such as finance human resources compliance and operations.
Facilitate workshops and forums to promote professional development and share cross-unit lessons and innovations.
Act as a mentor and coach to administrative staff cultivating a strong network of well-trained and empowered administrative leaders.
Communication and Collaboration
Promote strong two-way communication between central MSOM administration and unit-level teams to ensure alignment and transparency.
Build relationships with key internal and external stakeholders to foster collaboration and responsiveness.
Prepare briefings status reports and presentations for executive leaders and institutional committees.
Leadership and Relationship Management
Contribute to the recruitment onboarding and development of key administrative personnel across MSOM.
Represent the AVP for Administration in school-wide and university-level committees and initiatives as needed.
Cultivate and maintain effective working relationships with University offices and partners to advance the schools mission.
Knowledge Skills and Abilities:
Strategic Alignment: Skilled in aligning departmental goals with enterprise-wide strategy and develops comprehensive strategic plans.
Financial Management: Ensures fiscal responsibility and optimization of financial performance.
Resource Management: Ability to allocate resources and drive innovation and growth.
Adaptability: Proven ability to adjust to changes and leads/inspires transformational change.
Team Leadership: Ability to build and lead high-performing teams manage complex projects and ensure successful project delivery.
Technology & Analytics: Understanding of technology data analytics and performance measurement to drive strategic decisions and identify opportunities.
Communication: Ability to influence others articulate strategic vision and ensure clear and persuasive communication.
#LI-YC1
The University of Miami offers competitive salaries and a comprehensive benefits package including medical dental tuition remission and more.
UHealth-University of Miami Health System South Floridas only university-based health system provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center we are proud to serve South Florida Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching research and patient care. Were the challenge youve been looking for.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full timeEmployee Type:
StaffPay Grade:
H17Required Experience:
Director
Employment Type
Full-Time
