Administrative Assistant, Fire Services
Administrative Assistant, Fire Services
Posted on :
07-08-2025
Employer Active
1 Vacancy
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Job Description
REPORTS TO: Fire Chief
LOCATION: Initial Placement - Fire Administration Office (Paris)
Minimum Qualifications:
Annual Salary Range - $60169 - $70379 (Job Grade 3) 35 hours per week
The application deadline is Monday August 11 2025 at 9:00AM
Date of Posting: Friday August 1 2025 #LI-DNI
The County of Brant is committed to providing accommodations for persons with disabilities. Accessibility accommodations are available for all stages of the recruitment process. If contacted for an employment opportunity please advise the County if you require accommodation.
We thank all applicants and advise that only candidates to be interviewed will be contacted. Personal information submitted is collected under the Municipal Freedom of Information and Protection of Privacy Act.
LOCATION: Initial Placement - Fire Administration Office (Paris)
Minimum Qualifications:
- Relevant Post-Secondary School education or equivalent combination of education and experience
- Two years of related administrative experience
- Proficient in Microsoft office Word Excel PowerPoint Adobe Access with strong aptitude to become proficient in various software/computer applications
- Excellent customer service and communication skills both written and verbal
- Excellent organizational and time management skills with strong attention to detail
- Ability to perform in a professional and thorough manner with minimal supervision and ability to maintain confidentiality
- Available to attend evening meetings as required
- Ability to work in a fast paced highly regulated team environment
- Demonstrate safe work practices
- Ability to lift office supplies files and firefighting equipment with an approximate weight of 22 kg 50lbs
- Acceptable Police Records Check
- Valid Drivers License and acceptable Drivers Abstract
- Knowledgeable in Fire Department operations and terminology of firefighting equipment
- Working knowledge of Fire Department computer software programs First Due Fire Engineering Symposium FirePro2 and CriSys
- Experience working with GIS applications
- To provide clerical and administrative support services to the Fire Administration Team
- Reception duties for the Department including answering the telephone and taking messages
- Cross training for other administrative positions to help cover vacations or leaves
- Completion of Fire Department Standard Incident Reports for submission to the Ontario Fire Marshals Office utilizing administration software
- Completion of daily fire log and statistics
- Completion of components for invoicing through ARIS and MTO systems
- Complete data entry inventory data research and analysis for department software systems First Due Fire Engineering and GIS systems as assigned
- Prepare and complete file searches
- Maintain long service records and complete applications for Provencial and Federal service bars
- Prepare and maintain attendance records including tracking sick leaves vacation flex time WSIB claims payroll and benefits
- File station requisitions and maintain consumable stock and office supplies
- Track and document radio equipment for Service and radio/pager repairs
- Maintenance of inventory system including assigned PPE Public Access Defibrillators and deployed apparatus equipment
- Assist with maintenance of employee personnel files and training records departmental files confidential information and records retention
- Prepare memos reports presentations and other written communication for administration staff as requested
- Provide administrative support at meetings
- Other duties as assigned
Annual Salary Range - $60169 - $70379 (Job Grade 3) 35 hours per week
The application deadline is Monday August 11 2025 at 9:00AM
Date of Posting: Friday August 1 2025 #LI-DNI
The County of Brant is committed to providing accommodations for persons with disabilities. Accessibility accommodations are available for all stages of the recruitment process. If contacted for an employment opportunity please advise the County if you require accommodation.
We thank all applicants and advise that only candidates to be interviewed will be contacted. Personal information submitted is collected under the Municipal Freedom of Information and Protection of Privacy Act.
Required Experience:
Junior IC
Employment Type
Full-Time
Key Skills
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